What are the responsibilities and job description for the Junior Commercial Property Manager position at W3Global?
Job Description
Reports to: Property Manager and Director of Property Management
Responsibilities
The activities listed here are not all-inclusive; rather, they indicate the types of activities normally performed by this position. The successful candidate will be able to demonstrate core competencies in the following areas:
Budgeting
Reports to: Property Manager and Director of Property Management
Responsibilities
The activities listed here are not all-inclusive; rather, they indicate the types of activities normally performed by this position. The successful candidate will be able to demonstrate core competencies in the following areas:
Budgeting
- Help to prepare property budgets incorporating both tactical and strategic perspectives
- Secure necessary approvals from Property Manager or Director of Property Management or Chief Operating Officer/Vice President.
- Monitor compliance with established budget.
- Assist in preparation of professional executive summaries.
- Assist in the review and audit the monthly accounting reports in preparation of budget variance explanations.
- Complete and keep accurate all A/R notes for the property delinquency report.
- Review ACH deposit from all property back accounts and/or DACA accounts to be entered has tenant payments in Yardi.
- Scan and post all checks received into Yardi Check Scan.
- Constantly work the outstanding A/Rs according to Client policy to ensure timely payments are being made.
- Quickly start the default and eviction process on any tenant more than 30-Days delinquent.
- Inspect property regularly, noting deficiencies (i.e., landscaping, fire protection, housekeeping, etc.)
- Assist in following up on repairs with appropriate contractors (i.e., roof, HVAC, etc.)
- Ensure facility compliance with terms and conditions of all service contracts, local codes, and insurance carriers.
- Provide directions to contractors that will preserve the aesthetic appeal of the property and integrity of systems in the absence of the property manager.
- Assist in turning vacancies within 10 days of when the tenant returns the space
- Inspire and maintain positive tenant relations.
- Ensure compliance with terms and conditions of the lease agreement
- Meet with all tenants to maintain positive tenant relations in accordance with Client policy and procedures.
- Address tenant issues timely
- Provide accurate and timely information regarding financial information per the terms and the conditions of the lease.
- Keep leasing updated regarding tenant visits and related tenant issues
- Review all property service contracts in preparation to assist in the bidding process based on the management agreement.
- Base contracts on specific specifications with Client approved vendors to achieve the best value as it relates to excellent property service.
- Service contracts to be in compliance with regards to management agreement along with current accurate insurance certificates in place.
- Review vendor invoices for payment and issue to accounting for processing according to client's accounting procedure.
- Accurate coding to reduce the number of re-classes, therefore maintaining reports in a professional manner are in turn given to the client.
- Assist in the leasing efforts of the properties in accordance with the parameters of the management agreement.
- Maintain all vacant suites in a neat, clean and orderly manner based on monetary restraints imposed by client directives
- Track lease expirations according to Client standards.
- Review delinquent receivables and follow Client or client policy and procedures.
- Assimilate required information for appraisers, attorneys, auditors and/or tax consultants.
- Review lease and abstract for familiarization of terms and conditions of the lease in place.
- Attend pre-construction meeting, punch-list walk through with construction manager and tenant.
- Follow-up on timely satisfaction of all outstanding items.
- Conduct move-out walk-throughs with tenants. Follow Client or client move out policy and procedures.
- Meet all internal/external deadlines.
- Assist in providing due diligence information to corporate as needed or as client requests.
- Other duties as assigned.