What are the responsibilities and job description for the Construction Bookkeeper & Office Coordinator position at W3Global?
Job Title: Construction Bookkeeper & Office Coordinator
Why Join Us?
This position reports directly to the Controller.
Primary Responsibilities
Expected hours: 40.0 per week
Benefits
Why Join Us?
- Work-Life Balance: Standard 40-hour work week
- Vibrant Culture: Join a stable, growing company with a close-knit and professional team
- Professional Impact: Play a key role in supporting operations and ensuring project and financial accuracy
- Personal Development: Gain industry knowledge and develop new skills to add to your professional experience
This position reports directly to the Controller.
Primary Responsibilities
- Accounts Receivable & Billing
- Prepare monthly draft invoices and reconcile billing against project and vendor documentation
- Assist in construction-specific billing, including reviewing and approving job related entries, processing of monthly client invoices and tracking retainage
- Sends statements and make collections calls as instructed
- Operational Coordination
- Act as a liaison between Project Managers, field teams, and administrative staff
- Coordinate project paperwork, invoices, and supporting documentation to ensure accuracy and completeness
- Financial Support
- Assist the Controller with chart-of-accounts maintenance
- Support preparation of monthly financial statements and internal reports
- Office & Administrative Management
- Handle professional correspondence (phone and email)
- Perform data entry, filing, and general administrative support
- Accounting & Software Experience
- 3 years of hands-on bookkeeping or accounting software experience required
- 2 years of Microsoft Office Suite with intermediate Microsoft Excel experience preferred
- Experience with NetSuite, Shepherd, or other ERP systems is a strong plus
- Education
- College degree preferred (Accounting or related field), or equivalent professional experience
- Compliance & Physical Requirements
- Ability to pass a criminal background check and drug screening in accordance with the Massachusetts Fair Chance Act
- Ability to manage office materials and files, with occasional lifting of up to 20 lbs
- Benefits Package:
- Health, Dental & Vision Insurance
- 401(k) with company contribution
- Profit-sharing plan
- Paid holidays and PTO
- Employment Status: Full-time
Expected hours: 40.0 per week
Benefits
- 401(k) 3% Match
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Referral program
- Retirement plan
- Vision insurance
Salary : $28 - $32