What are the responsibilities and job description for the Accounting Manager position at W3Global?
Key Responsibilities
Billing & Accounts Receivable (Primary Focus)
Own invoicing from job completion through invoice delivery
Ensure all revenue is billed accurately and on time
Manage accounts receivable aging and lead weekly collections efforts
Proactively follow up on past-due accounts
Resolve billing discrepancies with customers and internal teams
Provide weekly reporting on billing status, AR aging, and collections
Accounts Payable
Manage vendor bills and ensure timely and accurate payments
Maintain organized AP records and approval processes
Coordinate with leadership on cash flow and payment prioritization
Team & Administrative Management
Supervise and manage 1 administrative/billing team member
Assign and track daily tasks to ensure accountability and performance
Support company leadership with administrative tasks and coordination
Maintain organization across internal processes and documentation
Fleet & Operational Support
Track fleet maintenance schedules, repairs, and related documentation
Ensure vehicles are maintained and records are up to date
Coordinate with vendors for service as needed
Systems & Process Ownership
Maintain accurate records in QuickBooks Online (ServiceTitan a plus)
Identify and improve billing, collections, and administrative workflows
Ensure consistency and efficiency across all processes
What Success Looks Like
Invoices go out quickly and without errors
AR aging is actively managed and improving
Customers are paying faster
Vendors are paid on time and records are clean
Administrative operations are organized and running smoothly
The team is managed, accountable, and productive
Qualifications
3 years of experience in billing, accounts receivable/payable, or operations/admin management
Proven experience owning billing and collections
Experience managing at least one direct report
Strong organizational and multitasking skills
Comfortable working in a fast-paced, operational environment
Experience With QuickBooks Online Required (ServiceTitan a Plus)
Strong communication skills, especially for collections and vendor coordination
Self-starter who takes ownership and drives results
Ideal Candidate
Highly organized and process-driven
Comfortable managing both people and multiple responsibilities
Proactive and responsive, with strong follow-through
Comfortable holding customers accountable for payment
Takes ownership and does not wait to be told what to do
Important Note: While this role includes accounts payable and administrative responsibilities, billing and accounts receivable performance is the top priority.
Billing & Accounts Receivable (Primary Focus)
Own invoicing from job completion through invoice delivery
Ensure all revenue is billed accurately and on time
Manage accounts receivable aging and lead weekly collections efforts
Proactively follow up on past-due accounts
Resolve billing discrepancies with customers and internal teams
Provide weekly reporting on billing status, AR aging, and collections
Accounts Payable
Manage vendor bills and ensure timely and accurate payments
Maintain organized AP records and approval processes
Coordinate with leadership on cash flow and payment prioritization
Team & Administrative Management
Supervise and manage 1 administrative/billing team member
Assign and track daily tasks to ensure accountability and performance
Support company leadership with administrative tasks and coordination
Maintain organization across internal processes and documentation
Fleet & Operational Support
Track fleet maintenance schedules, repairs, and related documentation
Ensure vehicles are maintained and records are up to date
Coordinate with vendors for service as needed
Systems & Process Ownership
Maintain accurate records in QuickBooks Online (ServiceTitan a plus)
Identify and improve billing, collections, and administrative workflows
Ensure consistency and efficiency across all processes
What Success Looks Like
Invoices go out quickly and without errors
AR aging is actively managed and improving
Customers are paying faster
Vendors are paid on time and records are clean
Administrative operations are organized and running smoothly
The team is managed, accountable, and productive
Qualifications
3 years of experience in billing, accounts receivable/payable, or operations/admin management
Proven experience owning billing and collections
Experience managing at least one direct report
Strong organizational and multitasking skills
Comfortable working in a fast-paced, operational environment
Experience With QuickBooks Online Required (ServiceTitan a Plus)
Strong communication skills, especially for collections and vendor coordination
Self-starter who takes ownership and drives results
Ideal Candidate
Highly organized and process-driven
Comfortable managing both people and multiple responsibilities
Proactive and responsive, with strong follow-through
Comfortable holding customers accountable for payment
Takes ownership and does not wait to be told what to do
Important Note: While this role includes accounts payable and administrative responsibilities, billing and accounts receivable performance is the top priority.
Salary : $65,000 - $95,000