Billing Associate - Data Entry

W Services Group represents a team of subject matter experts in cleaning, construction, and emergency response services. Our quality focused employees and contract partners successfully develop, implement, and manage projects and programs for multi-site groups across North America. We have earned a reputation of being a high value provider and are best known for truly partnering with our clients in a highly collaborative environment. This level of partnership yields real solutions and best supports our clients’ brand image.Our structure is designed around our clients and is focused on being highly collaborative through market teams across all departments. Our personnel are empowered to make decisions and resolve issues in order to achieve a high level of client satisfaction in a rapidly changing environment.Partner with W Services to experience the difference and the new standard of clean. We are founded on the principles of a family business environment where the standard is to care, listen, respect, and trust one another.We are always looking for talented, enthusiastic people to join our team. We believe the successful growth of our company depends on the teamwork and commitment of our employees to deliver the best service and value for our customers.About the Role:SUMMARYThe Finance Associate will be responsible for managing the Document Management System (DMS), ensuring that all invoices and relevant paperwork are accurately uploaded and maintained. This role will also involve processing a high volume of client invoices through a proprietary Windows-based system, coordinating with vendors to collect required documentation, and handling communications related to missing paperwork. The ideal candidate will have strong attention to detail, good communication skills, and the ability to manage tasks efficiently in a fast-paced environment.PRIMARY RESPONSIBILITIES: Document Management System / Portal:Manage and maintain the Document Management System (DMS) to ensure all invoices, paperwork, and supporting documents are accurately uploaded and organized.Regularly review and clean up DMS to ensure that all documents are correctly categorized and accessible.Communicate with vendors via email and phone on a weekly basis to request missing paperwork required for invoicing.Track and follow up on outstanding paperwork and work with vendors and internal teams to ensure timely receipt of all necessary documentation. Invoicing:Process high volumes of client invoices utilizing the company’s proprietary Windows-based invoicing system.Submit invoices to third-party platforms and ensure proper invoicing procedures are followed for each client.Ensure all invoices are accurate and reflect correct client details, services, and charges.Ensure that invoices and related documents match, reconciling discrepancies where applicable.Work with internal teams to address any issues related to missing or incorrect documentation.Communication with Vendors:Act as a liaison between vendors and the accounting department to ensure smooth communication and resolution of any invoice or documentation-related issues.Follow up on pending invoices and assist in resolving discrepancies with vendors when necessary. Additional Responsibilities: Identify, recommend, and implement solutions for interdepartmental and business operations processesCollaborate with cross-functional departments to achieve operational excellenceKNOWLEDGE AND SKILL REQUIREMENTS:1-2 years of experience in an or administrative role, particularly in invoicing, document management, or accounts payable, preferred.Ability to work under pressure, handle varying workloads and manage multiple tasks in a fast-paced environmentAble to process a high volume of invoices per weekAdministrative duties – filing, photocopying, scanning, emailingProficient in MS Word/Excel with formulas & pivot tablesDetail oriented, professional attitude, reliable Ability to interact with both employees and vendors in a professional mannerAbility to prioritize workload to allow for the expedited processingExcellent communication skills, both written and verbal.Strong time management skills and