What are the responsibilities and job description for the Administrative Assistant position at W&O Supply?
Summary:
The Administrative Assistant is responsible for providing administrative support to ensure efficient operation of the office. This role involves handling a variety of tasks related to organization and communication, including scheduling meetings, preparing reports, and maintaining appropriate filing systems. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to multitask effectively.
Responsibilities:
Answer and direct phone calls.
Organize and schedule appointments.
Plan meetings and take detailed minutes.
Write and distribute email, correspondence memos, letters, faxes, and forms.
Assist in the preparation of regularly scheduled reports.
Develop and maintain a filing system.
Update and maintain office policies and procedures.
Order office supplies and research new deals and suppliers.
Maintain contact lists.
Book travel arrangements.
Submit and reconcile expense reports.
Provide general support to visitors.
Act as the point of contact for internal and external clients.
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
Positional Requirements & Qualifications:
Education & Experience:
High school diploma or equivalent; additional qualification as an Administrative Assistant or Secretary will be a plus.
Proven experience as an Administrative Assistant, Virtual Assistant, or Office Admin Assistant.
Knowledge of office management systems and procedures.
Working knowledge of office equipment, like printers and fax machines.
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
Skills & Abilities:
Excellent time management skills and the ability to prioritize work.
Attention to detail and problem-solving skills.
Excellent written and verbal communication skills.
Strong organizational skills with the ability to multitask.
Customer service orientation.
Essential Physical Functions
Lifting up to 25 pounds
Bending, stooping, ability to stand for extended periods of time
Must be able to travel and have a clear driving record in accordance to company driving guidelines
This job description is intended to describe the general nature and level of the work being performed. This is not an exhaustive list of all duties and responsibilities. The company reserves the right to amend and change responsibilities to meet business and organizational needs as necessary.
The Administrative Assistant is responsible for providing administrative support to ensure efficient operation of the office. This role involves handling a variety of tasks related to organization and communication, including scheduling meetings, preparing reports, and maintaining appropriate filing systems. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to multitask effectively.
Responsibilities:
Answer and direct phone calls.
Organize and schedule appointments.
Plan meetings and take detailed minutes.
Write and distribute email, correspondence memos, letters, faxes, and forms.
Assist in the preparation of regularly scheduled reports.
Develop and maintain a filing system.
Update and maintain office policies and procedures.
Order office supplies and research new deals and suppliers.
Maintain contact lists.
Book travel arrangements.
Submit and reconcile expense reports.
Provide general support to visitors.
Act as the point of contact for internal and external clients.
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
Positional Requirements & Qualifications:
Education & Experience:
High school diploma or equivalent; additional qualification as an Administrative Assistant or Secretary will be a plus.
Proven experience as an Administrative Assistant, Virtual Assistant, or Office Admin Assistant.
Knowledge of office management systems and procedures.
Working knowledge of office equipment, like printers and fax machines.
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
Skills & Abilities:
Excellent time management skills and the ability to prioritize work.
Attention to detail and problem-solving skills.
Excellent written and verbal communication skills.
Strong organizational skills with the ability to multitask.
Customer service orientation.
Essential Physical Functions
Lifting up to 25 pounds
Bending, stooping, ability to stand for extended periods of time
Must be able to travel and have a clear driving record in accordance to company driving guidelines
This job description is intended to describe the general nature and level of the work being performed. This is not an exhaustive list of all duties and responsibilities. The company reserves the right to amend and change responsibilities to meet business and organizational needs as necessary.