What are the responsibilities and job description for the Administrative Support Specialist position at VTG Defense?
Overview
What will you do?
Do you have what it takes?
VT Group is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, gender identity, sexual orientation, national origin, disability, or protected Veteran status.
VTG is looking for a Administrative Support Specialist in Chantilly VA.
What will you do?
The Administrative Support Specialist plays a key role in ensuring smooth and efficient office operations by providing high-level administrative and clerical support. This role involves handling a variety of administrative tasks including answering phones, greeting visitors, scheduling appointments, managing calendars, drafting correspondence, and maintaining both electronic and physical filing systems. The ideal candidate is organized, detail-oriented, and proficient in Microsoft Office, especially Excel.
Key Responsibilities:
- Answer and direct incoming phone calls in a professional and courteous manner.
- Greet and assist visitors, ensuring a welcoming and efficient front office environment.
- Schedule appointments and manage calendars for staff and leadership, including coordination of internal and external meetings.
- Prepare, write, and edit memos, letters, and other business communications.
- Schedule and coordinate meetings, including room reservations, agendas, and materials.
- Create, organize, and maintain filing systems (both electronic and hard copy).
- Monitor and manage office supply inventory, placing orders as needed to ensure stock levels are maintained.
- Provide general administrative support to office staff and leadership.
- Maintain confidentiality and handle sensitive information with discretion.
- Use Microsoft Excel to track data, create spreadsheets, and support reporting needs.
Do you have what it takes?
Required Qualifications:
- TS/SCI with Poly required.
- High school diploma or equivalent (Associate's or Bachelor's degree preferred).
- Experience in an administrative front-office support role.
- Strong proficiency in Microsoft Office Suite, especially Excel, Outlook, Word, and PowerPoint.
- Excellent written and verbal communication skills.
- Strong organizational skills and attention to detail.
- Ability to manage multiple tasks and priorities in a fast-paced environment.
- Professional demeanor and strong interpersonal skills.
- Experience managing calendars and coordinating schedules.
VT Group is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, gender identity, sexual orientation, national origin, disability, or protected Veteran status.
