What are the responsibilities and job description for the Administrative Support Specialist position at AE Construction, LLC?
Job Title: Administrative Support Specialist
About AE Constructions
AE Constructions brings professionalism, expertise, and precision to every project we take on. Our experienced team delivers full-scale construction project management, from planning and permitting to subcontractor coordination and final inspections. We’re dedicated to exceptional quality, efficiency, and craftsmanship, ensuring every build is completed on time, within budget, and to the highest standards.
We are seeking an Administrative Support Specialist to help maintain smooth operations, organized systems, and exceptional service for our clients and internal teams.
The Role
As our Administrative Support Specialist, you’ll play a vital role in keeping communications and project workflows running efficiently. You’ll manage daily administrative tasks, support scheduling and documentation, and serve as a key connector between clients, project managers, and field teams. Your contributions will help ensure seamless operations and uphold our commitment to excellence.
Responsibilities
-
Maintain calendars, schedules, and project documentation to ensure timely coordination.
-
Respond to client and partner inquiries via email or chat with clarity and professionalism.
-
Support new client onboarding, including documentation and process guidance.
-
Track project updates and assist with reporting and administrative follow-up.
-
Troubleshoot administrative issues and escalate them when needed for timely resolution.
-
Keep detailed records of communications, schedules, and key project information.
-
Collaborate with project managers, site supervisors, and team members to support daily operations.
What We’re Looking For
-
Clear, professional communicator with outstanding written and verbal skills.
-
Highly organized, dependable, and capable of managing multiple priorities.
-
Patient, solution-oriented, and proactive in supporting clients and internal teams.
-
Comfortable using technology, including scheduling or project management tools.
-
Prior administrative or operational support experience preferred, especially within the construction or service-based industries.
What You’ll Get
-
A fully remote position with flexible working hours.
-
The opportunity to contribute to a reputable company that values quality, teamwork, and client satisfaction.
-
Exposure to the construction industry and collaboration with experienced professionals.
-
A supportive team culture that values initiative, growth, and excellence.
Salary : $26 - $32