What are the responsibilities and job description for the Office Specialist I position at Volusia County Schools?
Office Specialist I
Job Posting Title Office Specialist I
Facility NEW SMYRNA BEACH HIGH SCHOOL
Location New Smyrna Beach, FL
Category Administrative Support Workers
Classification 04-Support/VUE Support
Posting Number 38390292
Date Posted 07/23/2026
Closing Date 12/18/2026
Job Description
POSITION GOAL:
To provide clerical services in support of the school or designated district department
PERFORMANCE RESPONSIBILITIES:
The principle activities of this position include an assigned combination of the following, as directed under specific school/department functions (for example, FTE, master schedule, student discipline, payroll, media services), depending on the size of the school/department and its administrative organization.
1. * Analyze data in a previously designed format and provide basic conclusions.
2. *Answer and route telephone calls.
3. *Collect, record, or enter data/information in a previously designed format.
4. *Compile data and information.
5. *Compute and tabulate data from computer and document records as directed.
6. *Verify accuracy of data and information submitted.
7. *Dispense medication to students according to prescribed policy and procedures.
8. *Maintain documents and computer files.
9. *Greet and assist visitors to the school/department.
10. *Operate specialized equipment or computer software on a repetitive and basic level.
11. *Order supplies based on submitted requests.
12. *Process request forms at an entry level of transaction, such as checking the form for completeness.
13. *Receive and distribute supplies/equipment, including authority to sign for receipt.
14. *Reconcile records as directed based on set time periods, criteria and requirements of the assigned function.
15. *Schedule activities/appointments on a calendar as assigned.
16. *Sort and distribute mail.
17. *Receive information, requests and complaints, and bring to resolution as directed.
18. Perform other related duties as assigned by the designated supervisor
*Denotes essential job function/ADA
To provide clerical services in support of the school or designated district department
PERFORMANCE RESPONSIBILITIES:
The principle activities of this position include an assigned combination of the following, as directed under specific school/department functions (for example, FTE, master schedule, student discipline, payroll, media services), depending on the size of the school/department and its administrative organization.
1. * Analyze data in a previously designed format and provide basic conclusions.
2. *Answer and route telephone calls.
3. *Collect, record, or enter data/information in a previously designed format.
4. *Compile data and information.
5. *Compute and tabulate data from computer and document records as directed.
6. *Verify accuracy of data and information submitted.
7. *Dispense medication to students according to prescribed policy and procedures.
8. *Maintain documents and computer files.
9. *Greet and assist visitors to the school/department.
10. *Operate specialized equipment or computer software on a repetitive and basic level.
11. *Order supplies based on submitted requests.
12. *Process request forms at an entry level of transaction, such as checking the form for completeness.
13. *Receive and distribute supplies/equipment, including authority to sign for receipt.
14. *Reconcile records as directed based on set time periods, criteria and requirements of the assigned function.
15. *Schedule activities/appointments on a calendar as assigned.
16. *Sort and distribute mail.
17. *Receive information, requests and complaints, and bring to resolution as directed.
18. Perform other related duties as assigned by the designated supervisor
*Denotes essential job function/ADA
Position Summary
Position Code: 753401112
Subject: OSI - Front Desk
Hours: 8
School/Site: New Smyrna Beach High School
Please contact tmharnag@volusia.k12.fl.us for additional information
Subject: OSI - Front Desk
Hours: 8
School/Site: New Smyrna Beach High School
Please contact tmharnag@volusia.k12.fl.us for additional information
Required Qualifications/Certifications
REQUIRED QUALIFICATIONS:
REQUIRED SKILLS:
REPORTS TO: Assigned Supervisor/ School or District Department
SUPERVISES: Not Applicable
- High school diploma, G.E.D. or equivalent
- One year secretarial/ clerical experience or training or a combination of both preferred
- Computer experience preferred
REQUIRED SKILLS:
- Ability to file correctly
- Knowledge of business English, spelling and arithmetic
- Ability to handle information confidentiality
- Ability to meet and deal effectively with the public and employees
- Ability to plan and organize own work
- Skill in data entry and retrieval
- Ability to understand and follow oral and written instructions
- Ability to work cooperatively and productively to complete assigned tasks
- Basic skill in using computer and word processing system
REPORTS TO: Assigned Supervisor/ School or District Department
SUPERVISES: Not Applicable
Salary Info
$15.00 - $16.20 per hour
Summary
If you’re applying for a transfer position that requires an addendum, complete the General Application and the required addendum listed at the bottom of the job board page.
Salary : $15 - $16