Office Coordinator

Job Description

We’re currently searching for an Office Coordinator to perform a wide variety of administrative activities to assist the Office of the Vice President of Student Affairs (VPSA), reporting directly to the Chief of Staff. So, if you are a results-driven, organized professional with a friendly demeanor and a strong attention to detail, this could be the job for you!

When was the last time you changed the world? In Virginia Tech’s Division of Student Affairs, that’s exactly what we’re doing every day—guiding, nurturing, and supporting students as they learn and grow into the leaders and world-changers of today and tomorrow.

Here's What You Need To Know About This Role

YOU’LL BE…

• Reporting directly to the Chief of Staff and seated in the Office of the Vice President for Student Affairs.
• Providing a high level of administrative support to the Office of the Vice President for Student Affairs. Specifically, to two VPSA Council members regularly, as well as the Vice President for Student Affairs, as needed.
• Practicing excellent customer service, ensuring that the office environment is welcoming and inclusive, and dealing with confidential and sensitive matters with the utmost discretion and tact.
• Serving as backup to the VPSA’s Executive Assistant, as needed.
• Assuming responsibility for managing office communications, including emergency and maintenance matters as well as office functions and gatherings.
• Collaborating with a small team of undergraduate student fellows, interns, and employees who serve in reception and administrative support roles.
• Interacting extensively with senior divisional leadership, senior university administration, donors, students, and families. As a result, the Office Coordinator will need to exercise independent judgment and represent the office and the division in a professional and courteous manner.
• Be offered a base compensation package between $45,000-$50,000, along with a comprehensive benefits package that includes health insurance, paid leave, retirement, tuition assistance, VT discounts, and so much more!
  
  

Here's What You Need To Know About The University

• THE UNIVERSITY: Virginia Tech as an employer is committed to developing well-rounded employees who are active members of the university community as well as the community at-large. From comprehensive insurance plans to tuition assistance, Virginia Tech offers employees a variety of benefits and perks to help team members build a fuller and more balanced life.
• THE DIVISION: For our students and ourselves, the Division of Student Affairs believes that changing the world requires courageous leadership and commitment to curiosity, integrity, civility, and service to others. Our culture is defined by a commitment to our Aspirations for Student Learning.
• THE TEAM: The Leadership team of Student Affairs deeply values their work with students and works diligently to uphold the division’s mission to promote student learning, life skills, and personal growth through a strong focus on holistic student development and collaborative partnerships that deliver superior service, to and care for, students in the spirit of Ut Prosim.
  
  

Required Qualifications

Prior professional administrative experience:

• Facilitating meetings and events along with managing multiple electronic calendars.
• Drafting written correspondence with the ability to communicate in a professional, positive, and office-appropriate manner.
• Managing projects.
• With accounting processes and procedures including knowledge of general accounting principles (i.e. processing invoices, preparing travel vouchers, preparing spreadsheets, and processing reimbursements.)
• Operating computer systems such as Windows and Microsoft Office 365 Suite, with a strong proficiency in word processing, spreadsheet preparation and utilization.
  
  

Demonstrated Ability To

• Work independently with little supervision and operate within a team-based environment.
• Utilize strong organizational skills that include the ability to prioritize tasks, manage time effectively, and perform multiple functions simultaneously.
• Exercise strong communication and interpersonal skills.
• Work in an environment with a wide variety of stakeholders.
• Establish and maintain successful and effective relationships with wide variety of stakeholders.
• Employ a high degree of accuracy and attention to detail.
  
  

Preferred Qualifications

Previous experience:

• As an administrative or executive assistant.
• With university systems like Banner, Emburse, Maxient, and/or HokieMart.
• In a higher education, nonprofit/philanthropic, or customer service setting.
  
  

Pay Band

4

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Regular

Salary Information

45,000-50,000

Hours per week

40

Review Date

05/18/2026

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Stacey Duncan at staceyd@vt.edu during regular business hours at least 10 business days prior to the event.