Human Resources Assistant

Working Title Human Resources Assistant Role Title Admin and Office Spec I Role Code 19011-SW FLSA Nonexempt Pay Band 01 Position Number 283W1172 Agency J. Sargeant Reynolds Community College Division J. Sargeant Reynolds Community College (Div) Work Location Henrico - 087 Hiring Range This position is budgeted at a maximum rate of $20.00 per hour. Emergency/Essential Personnel No EEO Category 6-Administrative Support Full Time or Part Time Part Time Does this position have telework options? -Telework options are subject to change based on business needs- Does this position have a bilingual or multilingual skill requirement or preference? Work Schedule

Part-time hourly positions are not eligible for state benefits. Wage employees are restricted to working approximately 29 hours per week or less, not to exceed 1,500 hours annually. Schedule set by supervisor.

Sensitive Position No Job Description

Reynolds is one of the largest community colleges in Virginia and serves Virginia’s capital city and five nearby counties. Annually, our four campus sites serve approximately 13,000 credit students and provide training for 7,400 students through the Community College Workforce Alliance. Reynolds is committed to hiring and retaining a diverse, culturally competent staff at all levels of the organization who reflect the demographics of our students. We also believe in providing an ongoing investment in our faculty and staff to deepen their skills and competencies to serve the full range of our student population.

Reynolds Community College is seeking a part-time Human Resources Assistant to provide direct administrative and clerical support to the Office of Human Resources. This role is responsible for planning, coordinating, and completing a wide range of assignments related to HR functions, managing special projects, and overseeing daily office operations. The HR Assistant serves as a key point of contact for internal and external stakeholders, ensuring efficient and professional service delivery.

Key Responsibilities

• Serve as the primary administrative support for the HR office, including answering the main HR phone line, routing calls, and assisting visitors.
• Ensure the HR office is open and welcoming to employees and visitors during core business hours.
• Manage daily mail operations, including pickup, sorting, and distribution.
• Monitor and respond to inquiries in the main HR inbox, ensuring timely and accurate communication.
• Initiate and track purchase orders and travel expenses using eVA and Chrome River.
• Maintain HR SharePoint sites and intranet pages.
• Perform office supply inventory and ordering in compliance with state purchasing guidelines.
• Reconcile expenses and maintain records in accordance with state and federal regulations.
• Organize and maintain the HR office supply closet.
• Order name tags and desk plates for new employees, as needed.
• Manage employee personnel files, including retention, storage, and disposal processes.
• Prepare and distribute the monthly HR newsletter or other college communications with input from the HR team.
• Respond to employment verification requests and maintain proper documentation in accordance with local, state and federal law.
• Maintain and organize confidential office files and contribute to the office procedure manual.
• Provide administrative support for meetings, including preparing materials for the HR Director or Vice President.
• Assist with hiring activities such as scheduling, travel arrangements, and reference checks.
• Support HR and college-sponsored events, including commencement, benefits fairs, employee engagement initiatives, and learning and development initiatives.
  
  

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

• High school diploma or equivalent.
• At least one year of administrative or clerical experience in a professional office environment.
• Demonstrated experience using Microsoft Office Suite (Outlook, Word, Excel, and SharePoint) in a business setting.
• Experience providing customer service, including managing phone, email, or front-desk communications.
• Experience maintaining records or files, including handling confidential or sensitive information.
  
  

Additional Considerations

• Experience working in Human Resources, higher education, or a public-sector environment.
• Familiarity with state systems such as eVA, Chrome River, or similar purchasing and travel reimbursement platforms.
• Experience maintaining SharePoint sites, intranet pages, or internal communications platforms.
• Experience supporting recruitment activities (e.g., scheduling interviews, reference checks, onboarding logistics).
• Experience assisting with event coordination, newsletters, or employee engagement initiatives.
  
  

Operation of a State Vehicle No Supervises Employees No Required Travel

None.

Posting Number WGE_3112P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 04/01/2026 Job Close Date 04/17/2026 Open Until Filled Agency Website www.reynolds.edu Contact Name Email Phone Number Special Instructions to Applicants

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Additional Information Background Check Statement Disclaimer

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Quicklink for Posting https://jobs.vccs.edu/postings/94953