A&E Accounting Specialist

Ready to take the next step in your accounting career?

We’re looking for a Senior Accounting Specialist to join our Architecture & Engineering Finance team. This is an exciting opportunity for someone with a solid foundation in accounting who wants to grow into a Project Accountant role within a dynamic, project-driven environment.

In this role, you’ll handle core accounting functions—journal entries, reconciliations, AP/AR, fixed assets, and month-end close—while also gaining exposure to project-based accounting tasks such as client billing, collections, and supporting project managers with financial data. You’ll work closely with our A/E Controller and project teams, giving you the chance to learn the ins and outs of project finance while sharpening your technical accounting skills.

If you have 3 years of accounting experience, strong knowledge of GAAP, and want to expand into the project side of finance, this is your chance to step into a role that offers both challenge and career growth.

Senior A & E Accounting Specialist 

We are seeking a detail-oriented and proactive Senior Accounting Specialist to join our Architecture & Engineering Finance team. This position is responsible for a wide range of core accounting and finance functions, including general ledger maintenance, fixed asset tracking, AP/AR management, month-end close activities, and financial reporting support. The ideal candidate has strong analytical skills, high attention to detail, and the ability to manage multiple deadlines in a fast-paced environment. 

Key Responsibilities: 

• Prepare and post journal entries for: 
• Prepaid Insurance and Other Expenses 
• Depreciation 
• Interest Expense (as applicable) 
• Reconcile key accounts including: 
• Bank Accounts and Credit Cards 
• Accounts Payable 
• Accounts Receivable 
• Client Prepayments 
• Intercompany Due To/From  
• Perform tie-outs and ensure accuracy of financial data and reports. 
• Daily processing of vendor invoices and EFT payments. 
• Daily processing of ACH and Check deposits and ensure proper application to client accounts.  
• Monitor AR inbox for client inquiries and coordinate with the A/E Controller and/or project manager to provide timely support. 
• Finalize and distribute monthly client invoices via email and mail. 
• Send monthly client statements following monthly collection procedures. 
• Follow-up on invoices over 90 days past due with project managers. 
• Review and approve employee expenses. 
• Assist with vendor setup, W-9 collection, and COI management. 
• Maintain a fixed asset register and support monthly depreciation entries. 
• Assist in the QA/QC process for job setups. 
• Support project closings as needed and under direction. 
• Provide backup support for client billing platforms.  
• Assist with subconsultant commitment and purchase order processes. 

Qualifications: 

• Associate’s or Bachelor’s Degree in Accounting, Finance, or related field  
• 3 years of experience in accounting or finance roles. 
• Strong understanding of GAAP and general ledger principles. 
• Proficiency in accounting systems (e.g., QuickBooks, NetSuite, SAP) and Excel. 
• Strong organizational and time management skills 
• Excellent communication and problem-solving abilities. 
• Experience with Ajera is a plus.