What are the responsibilities and job description for the Construction Administrator position at VIP Executive Search?
Construction Administrator
We are seeking a skilled and detail-oriented Construction Administrator to oversee and coordinate the construction phase of architectural projects. This role ensures that the design intent is maintained, construction documents are properly executed, and project milestones are met. This is a Full-Time / On-site role located in Coral Gables.
The ideal candidate brings a strong understanding of architectural design, building systems, and construction methodologies, coupled with excellent organizational and communication skills to effectively collaborate with clients, contractors, consultants, and internal teams.
Key Responsibilities:
Ensure the design intent is maintained throughout the construction phase
Review and track submittals, RFIs, change orders, and pay applications
Conduct regular site visits to monitor construction progress and address field conditions
Coordinate with consultants, engineers, and contractors to resolve design and construction conflicts
Document construction progress, field reports, and non-conformance issues
Verify compliance with construction drawings, specifications, and applicable building codes
Maintain up-to-date logs of RFIs, submittals, ASIs, and change orders
Assist with punch list walkthroughs and project closeout procedures
Liaise with clients and stakeholders to ensure expectations are met
Qualifications:
Must be able to work Full-Time / On-site in Coral Gables
Bachelor’s degree in Architecture, Architectural Engineering, or a related field
5–7 years of experience in construction administration within an architectural setting
Strong knowledge of construction administration processes, methods, materials, and building codes
Proficiency in AutoCAD, Revit, Bluebeam, Autodesk Construction Cloud, and Microsoft 365
Familiarity with zoning, permitting, and code compliance
Knowledge of all architectural phases (SD, DD, CD, CA)
Excellent written and verbal communication skills
Strong problem-solving, decision-making, and document management abilities
CSI, CDT, or CCS certification is a plus
Bilingual (English/Spanish) proficiency required.
Salary range for this role is $90,000–$120,000 per year DOE.
EEO Statement:
We are an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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Salary : $90,000 - $120,000