Secretary

Overview

We are seeking a highly organized and professional Secretary to join our team. This role is essential in ensuring smooth office operations, providing excellent customer service, and supporting management with administrative tasks. The ideal candidate will possess strong office management skills, proficiency in various software tools, and the ability to handle multiple responsibilities efficiently. Bilingual abilities and experience in collection reception are a plus. This position offers an opportunity to work in a dynamic environment where attention to detail and excellent communication are valued.

Responsibilities

• Manage front desk operations, including greeting visitors and answering multi-line phone systems
• Handle scheduling, calendar management, and appointment setting tools
• Perform data entry, filing, and document proofreading to ensure accuracy and organization
• Assist with bookkeeping tasks using QuickBooks or similar accounting software
• Provide exceptional customer service and support to clients, maintaining professional phone etiquette
• Support office management duties such as supply ordering, record keeping, and correspondence
• Coordinate with other departments to facilitate smooth workflow and communication
• Maintain confidentiality of sensitive information and adhere to company policies

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Strong organizational skills with excellent time management abilities
• Experience with office management, clerical tasks, data entry, and filing systems
• Familiarity with multi-line phone systems and front desk procedures
• Bilingual fluency is preferred for effective communication with diverse clients
• Knowledge of QuickBooks for bookkeeping purposes is advantageous
• Excellent written and verbal communication skills with proper phone etiquette
• Ability to proofread documents accurately and support administrative tasks efficiently
• Previous experience as a secretary, receptionist, personal assistant, or in office administration is desirable
• Strong computer literacy and familiarity with office equipment and software tools

This position is vital for maintaining an organized office environment while providing outstanding support to staff and clients. We value candidates who demonstrate professionalism, efficiency, and a proactive approach to their responsibilities.

Job Type: Full-time

Pay: From $19.50 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Paid time off
• Retirement plan

Work Location: In person

Salary : $20