Administrative Secretary

Job Info

Essential Job Duties:

1. Types correspondence, memos, reports, and forms for the Administrators. Drafts and prepares a variety of reports/analyses.
2. Coordinates the scheduling of meetings for the Administrators and others, organizes needed meeting materials, arranges transportation, and reservations for out-of-town meetings.
3. Acts as receptionist to visitors in the office; receives and documents patient complaints and directs to appropriate management staff for resolution.
4. Answers, places, and screens telephone calls; appropriately directs call.
5. Opens, reviews and prioritizes mail and interdepartmental correspondence.
6. Maintains filing system for easy retrieval of documents; assists with purging and storage of permanent files as coordinated with the Administrative Assistant.
7. Performs duties relating to special projects as requested by the Administrators.
8. Takes, transcribes, and distributes minutes as needed.

Secondary Job Duties That May be Reassigned:

1. Completion of questionnaires, survey forms, etc.
2. Orders office supplies.
3. Initiates and distributes Administrative Call Schedule in a timely manner.
4. Maintains insurance files; completes renewal applications.
5. Assists with liability claim processing as directed. Maintains litigation files and log of all open and closed litigations. Processes Request for Production of Documents or Interrogations.
6. Provides clerical support for other areas when needed.
7. Picks up mail for office, sorts, and distributes. Opens and reviews mail for Administrators.
8. Coordinates conference rooms and administrative automobile reservations.
9. Maintains and distributes manual updates and files for the Fire, Safety and Disaster Committee and Housewide Policies.
10. Works with Administrators in preparation for Joint Commission Survey, Indiana State Department of Health Survey and other licensing and regulatory agencies. This includes maintenance and distribution of Joint Commission Manual updates, preparing applications, scheduling of meetings, etc.

Job Specifications:

• Education: High School Diploma/GED required: College level business courses preferred.
• Experience: 3 to 5 years experience in similar position Knowledge of software applications and administrative and clerical procedures. Proficient in spelling, grammar, punctuation, and other language skills. Proficient in keyboarding, data entry and business writing.

Posting Date: 2025-11-03T02:17:57 00:00

Job Schedule: Full time

Job Shift: Day Shift

Locations: 520 S 7th St Vincennes IN 47591