What are the responsibilities and job description for the Guest Service Agent position at Village Realty Holdings, LLC?
The Guest Services team is the first point of contact for in-house guests and our property management team. The Guest Services Agent communicates with our guests and operations team to fulfill maintenance requests, troubleshoot basic issues, and follow up on completed or pending tasks. This position ensures that our guests receive help in real time and that our operations team has the information they need to quickly resolve guest issues.
Position is an in office position located at the Corolla, NC office
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- Answering calls, emails, and texts directed to the guest services team from in-house guests, team members, and others.
- Promptly communicating updates and issues to in-house guests and other team members.
- Reporting, assigning, and scheduling maintenance and general tasks to our property management team.
- Responding to guest complaints and concerns with enthusiasm, empathy, and warmth.
- Troubleshooting common guest concerns and property issues.
- Utilizing available system resources to provide answers to common questions.
- Maintaining a working knowledge of all software and systems used in the guest services environment.
- Communicating and making updates to ensure that all information communicated to guests regarding the properties is accurate, timely, and up to date.
- Maintaining detailed records of communication received, communication sent, and action taken within system notes.
- Maintaining a friendly working relationship with all coworkers, third party vendors, and other departments.
- Creating and updating reservations in the company’s booking systems.
- Responding to reservation inquiries from potential guests.
- Performing updates to system resources.
- Handling guest requests for compensation when problems occur during the guests stay.
- Completing additional duties assigned by the Guest Services Manager as needed.
Desired Skills
o Strong verbal and written communication skills
o Strong Windows desktop navigation skills
o Strong attention to detail
o Ability to stay calm and be kind in potentially high stress situations.
o Familiarity with the properties, companies, and guest destinations in the area where the position is located.
o Ability to stay organized and effectively manage time.
o Competency in Microsoft Office Suite
o Typing speed of 50-60 WPM
Village Realty is a local property management, vacation rental and real estate sales firm managing over 900 exceptional Outer Banks rental properties, spanning from Corolla to Nags Head, as well as Manteo and Hatteras Island. Our mission is to create memorable and consistent experiences for our clients and customers and provide a rewarding environment for our employees.