What are the responsibilities and job description for the Payroll Specialist position at VieMed?
Essential Duties and Responsibilities:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
- Time Sheet Collection and Data Entry:
- Gather and review timesheets from healthcare professionals, verifying hours worked, job assignments, and any applicable overtime or special pay rates.
- Payroll Calculation:
- Accurately calculate pay based on hourly rates, per diem rates, bonuses, commissions, and any applicable deductions (taxes, health insurance, retirement contributions).
- Payroll System Management:
- Input payroll data into the agency's payroll system, ensuring accurate data entry and timely processing.
- Compliance Management:
- Stay updated on federal and state payroll regulations, including wage and hour laws, to ensure compliance with all applicable requirements.
- Discrepancy Resolution:
- Investigate and resolve any payroll discrepancies or issues raised by healthcare providers, including discrepancies with hours worked, pay rates, or deductions.
- Reporting and Analysis:
- Generate payroll reports for management, including summaries of earnings, deductions, taxes, and other relevant data.
- Communication with Staff:
- Respond to payroll inquiries from healthcare professionals regarding paystubs, deductions, or other payroll-related questions.
- New Hire Onboarding:
- Assist with the onboarding process for new healthcare workers by collecting necessary payroll information and setting up deductions.
- Data Maintenance:
- Update employee payroll records with any changes in personal information, tax withholding status, or benefit elections.
Minimum Qualifications:
- Bachelor's degree in business or accounting preferred
- Experience in a payroll position in a fast-paced environment preferred
- Minimum of 1 years’ related experience
Preferred Knowledge, Skills and Abilities:
- Strong knowledge of tax and wage laws
- Good understanding of the common fiscal procedures
- Excellent verbal and written communication skills
- Strong computer literacy including Microsoft Office applications
- Exceptional multitasking and organizational skills
- Able to work effectively with minimal supervision
- Physically able to work seated in front of a computer for long hours at a time
- Strong attention to detail and accuracy with numbers
- Proficiency with payroll software and data entry systems
- Understanding of payroll regulations and compliance requirements
- Excellent communication and problem-solving skills to address payroll inquiries
You will be expected to work during normal business hours, which are Monday through Friday, 8:00 a.m. – 5:00 p.m. Please note this job description is not designed to cover and/or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties and responsibilities may change at any time with or without notice.