Payroll Specialist

Essential Duties and Responsibilities:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

• Time Sheet Collection and Data Entry:
• Gather and review timesheets from healthcare professionals, verifying hours worked, job assignments, and any applicable overtime or special pay rates. 
• Payroll Calculation:
• Accurately calculate pay based on hourly rates, per diem rates, bonuses, commissions, and any applicable deductions (taxes, health insurance, retirement contributions). 
• Payroll System Management:
• Input payroll data into the agency's payroll system, ensuring accurate data entry and timely processing. 
• Compliance Management:
• Stay updated on federal and state payroll regulations, including wage and hour laws, to ensure compliance with all applicable requirements. 
• Discrepancy Resolution:
• Investigate and resolve any payroll discrepancies or issues raised by healthcare providers, including discrepancies with hours worked, pay rates, or deductions. 
• Reporting and Analysis:
• Generate payroll reports for management, including summaries of earnings, deductions, taxes, and other relevant data. 
• Communication with Staff:
• Respond to payroll inquiries from healthcare professionals regarding paystubs, deductions, or other payroll-related questions. 
• New Hire Onboarding:
• Assist with the onboarding process for new healthcare workers by collecting necessary payroll information and setting up deductions. 
• Data Maintenance:
• Update employee payroll records with any changes in personal information, tax withholding status, or benefit elections. 
  
  
  

Minimum Qualifications:

• Bachelor's degree in business or accounting preferred
• Experience in a payroll position in a fast-paced environment preferred
• Minimum of 1 years’ related experience
  
  
  

Preferred Knowledge, Skills and Abilities:

• Strong knowledge of tax and wage laws
• Good understanding of the common fiscal procedures
• Excellent verbal and written communication skills
• Strong computer literacy including Microsoft Office applications
• Exceptional multitasking and organizational skills
• Able to work effectively with minimal supervision
• Physically able to work seated in front of a computer for long hours at a time
• Strong attention to detail and accuracy with numbers 
• Proficiency with payroll software and data entry systems 
• Understanding of payroll regulations and compliance requirements 
• Excellent communication and problem-solving skills to address payroll inquiries 
  
  
  

You will be expected to work during normal business hours, which are Monday through Friday, 8:00 a.m. – 5:00 p.m. Please note this job description is not designed to cover and/or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties and responsibilities may change at any time with or without notice.