Facilities Operations Coordinator

Position Title

Job Description

Purpose & Scope: 

The Facilities Operations Coordinator will oversee the VHC Health’s offsite medical office program and provide contract management of all related facilities operations preventative and corrective maintenance contracts associated with the Health System. This position involves ensuring all offsite medical offices and programs are well-maintained, coordinating preventive maintenance for HVAC and other facility related systems, addressing occupant concerns, and preparing for Joint Commission Readiness. The ideal candidate will have experience in facilities management within healthcare settings, strong organizational skills, and the ability to manage multiple locations efficiently.

Education: 

Associate’s or Bachelor’s degree in Facilities Management, Healthcare Administration, or a related field is preferred. 

Years of relevant experience may be considered in lieu of degree requirement.

Experience: 

• Minimum 3 years of experience in facilities management, preferably within a healthcare setting.
• Strong knowledge of building maintenance, including HVAC, plumbing, and general repairs.
• Experience with Joint Commission inspection preparation and familiarity with healthcare facility regulations.
• Strong organizational and multitasking skills, with the ability to manage multiple locations and tasks simultaneously.
• Excellent communication and interpersonal skills for dealing with tenants, vendors, and internal staff.
• Problem-solving abilities with a hands-on approach to facilities issues.

Certification/Licensure: 

None required.

Physical Requirements: 

Facilities: The work environment characteristics described here are representative of those an employee may encounter while performing the essential function of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essentials functions: Very hard work: Exerting in excess of 100 pounds of force occasionally, and/or in excess of 50 pounds of force frequently and/or in excess of 20 pounds of force constantly to move objects. Bending: lowering the body forward from the waist. Stooping: bending body forward and downward by bending legs and spine at the waist through use of the lower extremities and back muscles. Kneeling: bending legs at knee to come to rest on knee or knees. Crouching: bending body downward and forward by bending legs and spine. Twisting: moving body from waist, using a turning motion. Reaching: extending hand(s) and arm(s) in any direction. Standing: assuming an upright position, on the feet particularly, for sustained periods of time. Walking:  moving about on foot to accomplish tasks, particularly for long distances. Pushing/Pulling:  using upper extremities to press or drag objects in a sustained motion of 30-50 pounds. Lifting: raising objects from a lower to higher position or moving objects horizontally from position-to-position through the use of the upper extremities and back muscles, of between 50-100 pounds. Repetitive Motions: sustained and continuous movements of the wrist, hands and/or fingers; Finger Dexterity: feeling and grasping. Talking: expressing or exchanging ideas by means of the spoken word those activities in which detailed or important spoken instructions must be conveyed accurately, loudly or quickly. Visual Acuity: the power to see at a level which allows reading of numbers and text, operation of equipment, inspections of machines, etc. Ability to work in accordance with Hospital Safety Standards.  

Working Conditions: 

Facilities: Works in adverse physical conditions including high heat, humidity, and moisture. Less than 60% of time may be spent in an air conditioned work area. Including but not limited to working in outdoor weather conditions. Subject to frequent interruptions. Subject to long hours, changing shifts. May be required to work beyond normal working hours when requested to do so, e.g., overtime, on call. Moderate occupational exposure to infectious diseases, bloodborne pathogens, bodily fluids, hazardous chemicals, noxious odors, latex, and/or musculoskeletal injuries. The use of personal protective equipment (PPE) is needed for instances of exposure to blood, body fluids and infectious processes, and are supplied by the hospital. Involved with patients, family members, co-workers, and visitors under all conditions, e.g. hostile and/or emotionally upset, disoriented or combative.