What are the responsibilities and job description for the Accounts Payable Associate position at VGM Group, Inc.?
Why this role matters
The corporate accounting department at VGM Group enables our organization to operate, grow, and maintain its financial health. The corporate accounting team partners with all business units that form the entirety of VGM Group. As part of the corporate accounting team, the Accounts Payable Associate helps keep VGM Group's financial operations running smoothly by ensuring payments and accounts payable transactions are accurate, timely, and properly documented.
Position Summary: As the Accounts Payable Associate for VGM Group, an individual is responsible for entering weekly accounts payable invoices and transactions received from vendors and other sources into the accounting system. You will also be responsible for reviewing all invoices for appropriate documentation and approval prior to payment. Strong attention to detail, effective communication skills, and the ability to collaborate effectively in a team environment are essential for success in this role.
What’s more? At VGM Group, we are 100% employee owned. Click to view more about VGM!
Reporting To: Accounts Payable Supervisor
Working Location: Waterloo, Iowa. Hybrid work environment can be explored post training and meeting performance expectations *(work from home not guaranteed)
Work Hours Classification: Monday-Friday, 8am-5pm, occasional off-hours may occur when job duties require
Key Responsibilities
Education/Experience:
The ability to identify and resolve problems in a timely manner, as well as gather and analyze information skillfully. Ability to plan, organize, prioritize work activities, and use time efficiently is crucial for this position.
This job description reflects the general duties of the job but is not a detailed description of all duties which may be inherent to the position. Reasonably related additional duties may be assigned to the individual Associate.
VGM Group, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, pregnancy, national origin, disability, genetic information, military or veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
The corporate accounting department at VGM Group enables our organization to operate, grow, and maintain its financial health. The corporate accounting team partners with all business units that form the entirety of VGM Group. As part of the corporate accounting team, the Accounts Payable Associate helps keep VGM Group's financial operations running smoothly by ensuring payments and accounts payable transactions are accurate, timely, and properly documented.
Position Summary: As the Accounts Payable Associate for VGM Group, an individual is responsible for entering weekly accounts payable invoices and transactions received from vendors and other sources into the accounting system. You will also be responsible for reviewing all invoices for appropriate documentation and approval prior to payment. Strong attention to detail, effective communication skills, and the ability to collaborate effectively in a team environment are essential for success in this role.
What’s more? At VGM Group, we are 100% employee owned. Click to view more about VGM!
Reporting To: Accounts Payable Supervisor
Working Location: Waterloo, Iowa. Hybrid work environment can be explored post training and meeting performance expectations *(work from home not guaranteed)
Work Hours Classification: Monday-Friday, 8am-5pm, occasional off-hours may occur when job duties require
Key Responsibilities
- Process weekly and adhoc vendor payables batches including various types of payment methods. Mailing signed checks as required
- Ensure accurate coding and allocation of items such as expenditure reports, corporate cards, invoices, vouchers and check requests
- Ensure accurate coding and entering of invoices for necessary approvals within online routing system
- Answering all vendor inquiries and vendor reconciliation
- Maintaining all statements, corporate accounts payable files
- Assisting Business Unit Finance and Operations leaders and other personnel
- Verifying scanned, cleared checks for storage
- Completing filing and document imaging
- Meeting productivity standards and completing your work in a timely manner
- Perform other duties as assigned
Education/Experience:
- 2-year associates degree in accounting or related field; if no degree held one must have equivalent experience in the accounting/financial field
The ability to identify and resolve problems in a timely manner, as well as gather and analyze information skillfully. Ability to plan, organize, prioritize work activities, and use time efficiently is crucial for this position.
- Knowledge of Generally Accepted Accounting Principles; competence and ability to review, classify, categorize, prioritize, and/or analyze data and/or information; experience exercising discretion when referencing such analysis to established standards
- Basic knowledge of federal and state financial regulations
- Knowledge of financial and accounting software applications
- Ability to work under tight time schedules and to handle multiple tasks
- Ability to foster a professional and team-based working environment
- Confidential demeanor to be discreet and respect information privy to the position
- Demonstrates proficiency – or willingness to interact and learn - with modern digital tools, including AI-enabled technologies.
- Applies sound professional judgment when utilizing AI-assisted tools to ensure accuracy, compliance, confidentiality, and data integrity.
- Participates in organizational learning initiatives designed to advance digital capabilities, data fluency, and technology adoption.
- Operation of office equipment and using technology efficiently such as computers, phones, misc. office equipment
- Visual abilities to include reading, distance vision and peripheral vision
- Moving throughout the VGM Group facilities when needed.
- Occasional travel to business-critical meetings or events, rare but on occasion
This job description reflects the general duties of the job but is not a detailed description of all duties which may be inherent to the position. Reasonably related additional duties may be assigned to the individual Associate.
VGM Group, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, pregnancy, national origin, disability, genetic information, military or veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.