Inventory, IT and Facilities Coordinator

Inventory, IT & Facilities Coordinator

Evansville, IN Full-Time, On-Site Brand-New Specialty & Urgent Care Hospital

Opening November 2026

Compensation: Competitive salary, commensurate with experience, plus quarterly bonus program.

Help Us Build the Backbone of a Brand-New Hospital

Veterinary Specialist Partners (VSP) is seeking a detail-oriented, hands-on Inventory, IT & Facilities Coordinator to help launch our brand-new specialty and urgent care hospital in Evansville, Indiana, opening November 2026.

This is a foundational role for our newest hospital. You'll implement and manage VSP's established inventory system at this brand-new location, while also standing up IT and facilities processes from the ground up. From day one, you'll be the person who makes sure the shelves are stocked, the computers work, the controlled drug logs are airtight, and the equipment keeps running so our clinical teams can focus on patients.

If you're the kind of person who likes turning chaos into order, enjoys a mix of hands-on and detail-driven work, and wants to be part of building something from the ground up, this role was made for you.

About Veterinary Specialist Partners

Veterinary Specialist Partners is built on one simple belief: exceptional patient care starts with exceptional leadership and support.

We're an independently owned specialty and urgent care organization committed to delivering advanced medicine while creating a workplace where veterinary professionals can thrive. Our Internal Medicine service has cared for the Evansville region since 2018, and we're now expanding into a purpose-built hospital combining that established specialty practice with 7-day-a-week Urgent Care.

Why This Role Is Different

• A proven system, a new hospital. You'll implement and manage VSP's established inventory system at this location and build out the IT and facilities processes that will support the hospital for years to come.
• Variety, every day. One day you're negotiating with a vendor, the next you're setting up a new workstation, the next you're coordinating equipment service. No two days look the same.
• A true partner role. You'll work closely with the Practice Manager and the Director of Clinical and Business Operations, giving you visibility and influence across the hospital's operations.
• A brand-new, purpose-built facility. Modern equipment and workspaces designed specifically for advanced specialty and urgent veterinary care.
• Independent ownership. Decisions are made by veterinary leaders who understand the profession, not a distant corporate office.

The Role

Reporting to the Practice Manager and working closely with the Director of Clinical and Business Operations, the Inventory, IT & Facilities Coordinator keeps the hospital's supplies, systems, and equipment running smoothly so the clinical team can focus on patient care. This role touches three core areas: inventory management, basic IT support, and facility/equipment maintenance.

Inventory & Ordering

VSP's inventory system and processes are already established across our hospitals, this role is responsible for implementing and managing that system at our new Evansville location.

• Order and manage inventory of all general hospital supplies (medical, surgical, pharmacy, and office), ensuring appropriate par levels are set and maintained.
• Build and maintain vendor relationships; place and track orders, resolve backorders/discrepancies, and manage return/credit processes.
• Receive incoming inventory, verify against purchase orders and packing slips, and properly stock/store all items.
• Partner with the local Practice Manager to manage controlled substance inventory, including ordering, receiving, logging, and reconciliation in compliance with DEA and state board of pharmacy requirements.
• Conduct regular physical counts and cycle counts of controlled substances and general inventory; investigate and document any discrepancies.
• Monitor expiration dates and rotate stock to minimize waste.
• Track inventory spend and identify cost-saving opportunities without compromising quality of care.
• Maintain organized, accurate inventory records and documentation for audits and inspections.

IT Support & Systems

• Serve as the on-site point of contact for day-to-day IT needs: setting up new computers/workstations, printers, and peripherals.
• Troubleshoot basic hardware, software, and connectivity issues for hospital staff.
• Manage user accounts/access for practice management and hospital software systems (in coordination with leadership and IT vendor).
• Partner with our third-party IT/managed services vendor to escalate, coordinate, and follow through on more complex issues, network needs, and system upgrades.
• Help maintain an inventory of hospital IT equipment (computers, tablets, phones, servers, network hardware) and coordinate repairs or replacements as needed.
• Support onboarding of new staff with account setup and basic systems training.

Facility & Equipment Management

• Maintain an inventory of all facility equipment (diagnostic, medical, HVAC, generators, and general building systems) and their maintenance schedules.
• Schedule and coordinate routine and preventive maintenance with appropriate vendors and service providers.
• Track service history, warranties, and contracts for all major equipment.
• Serve as the point of contact for facility vendors (equipment service techs, cleaning, landscaping, pest control, etc.).
• Monitor the building and equipment for maintenance needs, safety issues, or code compliance concerns, and coordinate timely resolution.
• Maintain documentation of facility inspections, certifications, and compliance requirements (fire safety, biomedical waste, etc.).
• Support space planning and coordination of any facility updates, repairs, or improvement projects.

General Operations Support

• Partner with the Practice Manager and Director of Clinical and Business Operations on day-to-day operational needs.
• Help develop and refine standard operating procedures for inventory, IT, and facilities functions.
• Support budgeting and expense tracking related to inventory, IT, and facilities.
• Contribute to a positive, organized, and solutions-oriented hospital culture from day one.

What We're Looking For

• Prior experience in inventory/supply chain management, operations coordination, or facilities management (veterinary or medical/healthcare setting strongly preferred).
• Experience handling controlled substances/scheduled drugs and familiarity with DEA/state recordkeeping requirements is a plus (or willingness to learn hospital protocols quickly).
• Comfort with basic computer setup, troubleshooting, and working alongside outside IT support. You don't need to be an IT professional, but you should be tech-comfortable and unafraid of a settings menu.
• Strong organizational skills and close attention to detail; comfortable managing multiple vendors and moving parts at once.
• Excellent communication skills and a collaborative, team-first mindset.
• Self-starter who is comfortable building processes where none exist yet.
• Experience opening or helping launch a new facility/hospital is a plus, but not required.

Why You'll Love Working Here

• Competitive compensation
• Quarterly bonus program
• Comprehensive health insurance
• 401(k) retirement plan
• 100% Paid Personal Health Insurance and subsidized family
• Short-term disability coverage
• Continuing education allowance
• Supportive, hands-on executive leadership
• The opportunity to build the operational foundation of a brand-new hospital
• A collaborative environment where your ideas shape how things get done

Ready to Help Build Something From the Ground Up?

If you're an organized, resourceful problem-solver who enjoys variety and wants to play a foundational role in opening one of Southern Indiana's newest specialty and urgent care hospitals, we'd love to hear from you.

Apply today and help us build the operational backbone of specialty and urgent veterinary care in Evansville.

Veterinary Specialist Partners is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive workplace where every team member can thrive.

Pay: $28.00 - $31.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Vision insurance

Work Location: In person

Salary : $28 - $31