Purchasing/Facilities Coordinator

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

Confers with vendors to obtain product or service information such as price, availability, and delivery schedule.

Responsible for the inventory of office and all dealership supplies.

Oversees archiving of storage files and disposal of outdated files.

Oversees all building maintenance including pest control, lawn service, garage doors, alarm systems, trash pickup, fire inspections, HVAC, etc

Obtains and maintains contracts with vendors for maintenance services, office equipment, cleaning service, building equipment and maintenance.

Prepares and processes all purchase orders.

Reviews proposals and negotiates contracts within scope of authority.

Maintains records such as items or services purchased costs, delivery, product quality or performance, inventory and certificate of liability forms from vendors.

Oversees the maintenance employee and distributes work orders accordingly.

Oversees facility maintenance sub-contractors.

Discusses defective or unacceptable goods or services with users, vendors, or others to determine source of trouble and take corrective action.

Approves invoices for payment with authorized vendors.

Oversees all safety, building and EPA inspections from various manufactures.

Reconcile the business credit card statement for facilities purchases.

Responsible for the uniform program.

Responsible for building keys, alarm systems and sorting mail.

Requires being at work on time and have satisfactory attendance.

Any other duties assigned by management.

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Individual must have good interpersonal skills, good communication skills, basic computer knowledge, ability to work well with others, professional appearance, good math and clerical skills, working knowledge of office machines, positive attitude, good organization skills. Individual should perform duties with little or no supervision, read and comprehend instructions and information, be able to work weekends and overtime. Individual should be honest, ethical, dependable and a team player.

EDUCATION and/or EXPERIENCE

Two or more years of college and two years of related experience and / or training; or three or more years of related experience.

CERTIFICATES, LICENSES, REGISTRATIONS

Valid Driver’s License and good driving record.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands, and reach with hands and arms. The employee must climb stairs. The employee must occasionally lift and/or move up to 50 pounds. Must have a sense of smell. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee will be required to sit in an office setting and also be required to walk outside and inspect the company premises. Due to the high traffic in this area the noise level is louder than the normal office setting.

NOTE: This is not necessarily an exhaustive list of responsibilities, skill, duties, requirements, efforts, or working conditions associated with the job. While this list is intended to be an accurate reflection of the current job, the dealership reserves the right to revise the functions and duties of the job or to require that additional or different tasks be performed when circumstances change.