Accounts Payable Associate

Job title: Accounts Payable Associate

Location: New York, NY 10020

Work schedule: Hybrid – 3 day/2 day schedule

·         Must be able to interview in person

·         Must know Concur

·         Excel (Vlookups, Pivot Tables, Schedules )

·         Travel and Expenses

·         Auditing Concur

·         Investigate discrepancies in overpayments and underpayments

·         Be able to get on the Phone with American Express

·         3 months with possible extension 

Job Description: 

Associate job summary – Accounts Payable

The Associate level AP employee will be organized, detail-oriented, personable and a process-driven individual.  They will be a self-starter, able to work autonomously without supervision, and provide financial and administrative support to the Finance management team as well. 

 Important:  We would like the candidate to have significant experience working with Concur.

 Essential duties and responsibilities

Invoice

·         Reply to inquiries about payments and invoices from vendors and customers.

·         Coordinate and perform functions related to month-end close, including journal. entries, vendor statement reconciliations, accruals and balance sheet substantiation.

·         Work closely with all departments and outside vendors to ensure the recording accuracy of invoices

·         Excellent Time management skills

·         Process and input invoice records promptly and accurately; PO and Non PO.

·         Overseeing scheduled department activities to ensure that they are completed accurately and on time.

·         Compiling, analyzing, and reporting financial information to management and government agencies.

·         Facilitating department objectives.

·         Implementing, improving, and enforcing department policies and controls to increase and maintain accuracy and efficiency.

·         Supplier / Business Partner onboarding; verifying federal ID numbers, maintain new or update vendor names and all related data

·         Resolving payment run problems; issuing stop-payments, reissues and voids

·         Resolving purchase order variances, and any invoice disputes or variances

·         Ensure valid supporting documentation for all invoices are received

·         Ensuring credit is received for outstanding memos, or purchase order amendments

·         Understand full cycle AP/AR and all related invoice and payment entry impacts

·         Assess, reconcile and report sales use/CRT taxes on 3rd party invoices where applicable

·         Provide accurate and effective document preparation and records management relative to the AP function in accordance with records retention policies and procedures

·         Protect organization’s value by keeping information confidential

·         Update job knowledge by participating in educational opportunities

·         Annual audit support and any other ad hoc projects as assigned

 Travel and Entertainment

·         Supporting, configuring T&E and associated applications (Concur), providing subject matter expertise.

·         Triage and dispose production support tickets effectively, accurately and efficiently.

·         Own T&E application’s health in terms of availability, scalability and reliability.

·         Support corporate card application and integration with service providers (AmEx) and Ovation (for travel booking).

·         Assist in configuration of corporate card and GL interfaces

·         Create T&E applications extensions leveraging Concur APIs to support business process integration.

·         Assist with documenting and revising internal policies, communication and training materials

·         Resolve issues in accordance with the company travel policies

Qualification requirements

·         Associates Degree or equivalent 

·         5 years accounts payable experience

·         Knowledge of general accounting principles, regulatory standards and compliance requirements

·         Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs

·         High degree of accuracy, attention to detail and confidentiality

·         Excellent data entry skills

·         Excellent analytical, problem solving and decision making skills

·         Strong verbal, listening and written communication skills

·         Effective organizational, stress and time management skills

·         Demonstrates a sense of urgency and ability to meet deadlines

·         Ability to work independently or as a team member

Education: Associates Degree or equivalent