Associate (Accounts Payable)

BizTek People is in search of an experienced Associate in Accounts Payable for our client in NY, NY!

Work Schedule: Hybrid – 3 days onsite / 2 days remote

Associate Job Summary – Accounts Payable

A detail-oriented, organized, and process-driven AP Associate with a strong ability to work independently. Provides financial and administrative support to the Finance team while ensuring accuracy and efficiency in accounts payable processes.

Essential Duties and Responsibilities Invoice Management

• Respond to vendor and customer inquiries regarding payments and invoices.
  
• Perform month-end close tasks: journal entries, reconciliations, accruals, and balance sheet substantiations.
  
• Collaborate with internal departments and external vendors to ensure invoice accuracy.
  
• Manage invoice entry (PO and Non-PO) with precision and timeliness.
  
• Oversee scheduled department tasks to ensure timely and accurate completion.
  
• Compile, analyze, and report financial data to support internal operations and regulatory compliance.
  
• Support department goals by implementing and improving policies and internal controls.
  
• Onboard suppliers/business partners, verify federal ID numbers, and maintain accurate vendor records.
  
• Resolve payment run issues, including stop-payments, reissues, and voids.
  
• Address PO variances, invoice disputes, and ensure proper documentation for all invoices.
  
• Reconcile credit memos and purchase order amendments.
  
• Maintain a strong understanding of the full AP/AR cycle and related financial impacts.
  
• Reconcile and report sales & use taxes/CRT taxes on applicable third-party invoices.
  
• Ensure effective document preparation and records management in line with retention policies.
  
• Maintain confidentiality of financial and vendor information.
  
• Participate in training and professional development opportunities.
  
• Provide support during annual audits and on ad hoc projects as required.
  

Travel and Entertainment (T&E)

• Support and configure T&E systems (e.g., Concur) and provide subject matter expertise.
  
• Manage production support tickets for T&E systems efficiently.
  
• Monitor health and performance of T&E applications for reliability and scalability.
  
• Support integration of corporate card systems and service providers (e.g., AmEx, travel booking platforms).
  
• Assist in configuring corporate card and general ledger interfaces.
  
• Develop T&E application extensions using Concur APIs to support integration needs.
  
• Document and revise internal T&E policies, communications, and training materials.
  
• Ensure travel expense issues are resolved in compliance with company policies.
  

Skills & Qualifications

• Associate Degree or equivalent required
  
• 5 years of accounts payable experience
  
• Strong knowledge of accounting principles and compliance standards
  
• Proficient in Microsoft Office and accounting software
  
• High level of accuracy, confidentiality, and attention to detail
  
• Skilled in data entry, problem solving, and decision-making
  
• Strong verbal and written communication abilities
  
• Excellent time management and organizational skills
  
• Demonstrates urgency and ability to meet deadlines
  
• Able to work independently and collaboratively