Executive Administrative Assistant to Campus President

Incumbent will be assisting the Campus President with vital support to the organization by managing a wide range of tasks, including scheduling, communication, and office management. Transcribe and compile complex documents, correspondence, and reports. Work independently and with a supervisor to set up and revise forms and reports. Proofread documents for accuracy and edit for correctness. Facilitate the completion of documents by contacting the originator to address any problems or questions. Develop new operator and machine/desktop publishing applications, and test software for routine and/or special projects. Provide appropriate documentation of departmental procedures.

Minimum Requirements:

• Associate Degree from an accredited institution.
• Previous experience (2 years) in an administrative assistant role in a higher education institution, and/or college environment.
• Considerable knowledge of office administration and working with management.
• Demonstrated ability to be detail-oriented, adaptable, proactive, and take initiative.
• Flexible schedules, including traveling to different campus locations.
• Proficient knowledge of Excel - understanding of Google Sheets and Excel, including creating VLOOKUP, Pivot Tables, Macros, Formulas, and Functions.

Essential Duties and Responsibilities:

• Operates diverse applications to generate documents, diversified correspondence, commitments, policies, endorsements, binders, letters, memos, etc.
• Uses moderate to advanced equipment capabilities to produce and revise complicated documents, e.g., more involved policies, binders, and other legal documents.
• Prepare management reports and special projects as requested.
• Answer the telephone; take and deliver messages to other departments.
• Communicate with supervisor, operators, and users to resolve specific problems/questions with regard to documents.
• Provide information/editorial assistant to Management.
• Perform daily operations reports.
• Coordinate travel, meetings, and calendars from their supervisor’s internal and external constituents. Prepaid agendas.
• Coordinate travel arrangements demonstrates good judgment to plan and accomplish goals.
• Maintain office records in compliance with the record management policies.
• Provide and confidential administration support.
• Perform duties using independent judgment and initiative.
• Preparation of correspondence in the voice distribution list and other documents as requested.

Pay: $50,000.00 - $53,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Health insurance
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance

Application Question(s):

• Do you have a FLEXIBLE schedule if needed due to Campus President needs?
• Do you have a MINIMUM of 2 years in an administrative assistant role in a higher education institution, and/or college environment?
• What is your Excel knowledge - beginner, moderate, expert (MUST REPLY)?

Education:

• Associate (Required)

Work Location: In person

Salary : $50,000 - $53,000