What are the responsibilities and job description for the Administrative Assistant, Campus Safety position at Lake-Sumter State College?
JOB The Administrative Assistant provides administrative support to the Director of Campus Safety and to the Campus Safety Department.
Responsible for demonstrating LSSC’s core values of Caring, Communicating, Collaborating, and Celebrating when interacting with students, employees, visitors, and community members.
EXAMPLE OF DUTIES
Responsible for demonstrating LSSC’s core values of Caring, Communicating, Collaborating, and Celebrating when interacting with students, employees, visitors, and community members.
include, but are not limited to the following:
- Perform general clerical duties such as correspondence, typing, data entry, shredding, making appointments, record keeping, duplicating, filing, and scanning. Provide support to all Campus Safety team members as necessary.
- Respond to telephone calls, appropriately triaging calls, taking accurate and complete messages, and assisting walk-ins. Seeks officer and/or supervisory assistance for emergent and other matters of a serious nature.
- Act as liaison between Campus Safety Dept. and other college departments, outside agencies, and the general public by providing customer service. Participates in college committees, as assigned.
- Assist with managing the operational budget of the Campus Safety Department, including the reconciliation of credit card statements and travel reimbursements. Initiates and tracks requisitions for Campus Safety purchases through the Banner systems, completes Receiving Reports & Direct Pays. Maintains organized department files and keeps electronic records for historical/audit purposes.
- Assist Campus Safety with Safety and Title IX training materials preparation, room reservations, and scheduling of training programs. Assists with Title IX record-keeping and notifications. Assists with the compilation of annual Clery statistics and Annual Security Report.
- Assist with maintenance of the College Emergency Operations Plan. Serve as a backup for LSSC Alert notifications and Sonitrol.
- Maintain College property and casualty insurance processes and records.
- Maintain Campus Safety social media accounts.
- Perform other duties as assigned.
- Required:
- Associate’s degree from an accredited institution, or
- A combination of education and experience may be considered.
- Minimum of two (2) years of relevant office experience.
- Preferred:
- Bachelor’s Degree from an accredited institution.
- Higher education experience.
- Minimum of five (5) years of relevant office experience.
- Ellucian Banner experience.
Benefits:
Vacation & Paid Time Off, Pension Plan, Health InsuranceSalary : $40,000 - $44,000