What are the responsibilities and job description for the Billing Specialist position at Vervic Inc.?
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Billing Specialist
Pay: $18.00 - $23.50 per hour
Job description:
Billing Specialist
Location: Decatur, AL
Department: Accounting / Administration
Reports To: Accounting Manager / Controller
Department: Accounting / Administration
Reports To: Accounting Manager / Controller
Position Overview
The Billing Specialist is responsible for accurate, timely, and complete invoicing for customer orders, projects, and deliveries. This role works closely with Sales, Operations, Scheduling, and Accounting to ensure all materials, services, freight, and extras are billed correctly and collected efficiently. Accuracy, organization, and follow-through are critical.
Key Responsibilities
Billing & Invoicing
- Prepare and process customer invoices for rebar fabrication, materials, accessories, freight, and related services
- Verify pricing, quantities, weights, freight charges, and job details prior to invoicing
- Ensure invoices align with contracts, quotes, purchase orders, and delivery tickets
- Issue progress billings, partial billings, retainage, and final billings when applicable
Order & Job Review
- Review completed orders and delivery documentation for billing accuracy
- Coordinate with Scheduling and Production to confirm shipped vs. fabricated quantities
- Resolve discrepancies between sales orders, delivery tickets, and invoices
Customer & Sales Support
- Respond to customer billing questions and requests for documentation
- Work with Sales and Operations to correct pricing or billing issues
- Provide copies of invoices, statements, lien waivers, and backup as requested
Accounts Receivable Support
- Assist with posting payments and applying credits as needed
- Support collections efforts by ensuring clean, accurate billing
- Maintain customer billing files and job records
Compliance & Documentation
- Maintain organized digital and paper billing records
- Ensure compliance with company policies, tax rules, and customer requirements
- Support audits and month-end closing activities
Qualifications
Required
- High school diploma or equivalent
- 2 years of billing, invoicing, or accounting support experience
- Strong attention to detail and accuracy
- Comfortable working with accounting or ERP systems
- Proficient in Microsoft Excel and basic office software
Preferred
- Experience in construction, rebar, steel, or building materials
- Familiarity with job costing, progress billing, and retainage
- Experience with QuickBooks or similar accounting software
Skills & Traits
- Highly organized and detail-oriented
- Strong communication and problem-solving skills
- Ability to manage multiple jobs and deadlines
- Team-oriented with a customer-service mindset
- Comfortable working in a fast-paced, operations-driven environment
Performance Measures (What Success Looks Like)
- Accurate and timely invoicing with minimal corrections
- Reduced billing disputes and faster collections
- Clean job files with proper documentation
- Strong collaboration with Sales, Operations, and Accounting
Work Environment
- Office-based role with frequent coordination across departments
- Standard business hours with occasional overtime during peak periods
Benefits:
- 401(k)
- Health insurance
- Dental insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $18 - $24