What are the responsibilities and job description for the Buyer position at Vertisystem?
- Procures commodities and services for various units at DFS. This includes the following activities: review purchase requests to ensure that purchases comply with policies, procedures and regulations; ensure proper contract reference by determining if the purchases are on a statewide, departmental or GSA contract; researches competitive pricing; resolves any problems with staff and vendors; prepares encumbrance documents for approval by entering in CommBuys/MMARS and local databases; places orders with vendors and ensure receipt, quality of product and invoicing of same; reviews invoices prior to payment and submits invoices to AP in a timely manner ensuring payments are processed against correct encumbrance documents and encumbrance line.
- ·Prepare written documentation, including bids, quotes, and award notifications, outlining description of goods and services to be provided including product performance, costs, delivery date and related information in order to meet agency requests.
- Obtain information concerning materials, supplies, equipment, services and capital procurements and leases by contacting vendors and other state agencies and by reviewing technical literature and specifications.
- On a periodic basis, reconcile expenditures and encumbrances with contracts and resolve any discrepancies. Bring problems to the attention of supervisor and identify solutions.
- Keeps up to date on buying policies, procedures, and commodities, by researching information, reviewing technical literature, inspecting samples to determine appropriateness, contacting vendors, and attending fairs and conferences.
- Knowledge of the principles and practices of public purchasing
- Ability to communicate effectively in oral and written expression
- Ability to assemble items of information in accordance with established procedures Required
- Ability to understand, apply and explain agency laws, rules, regulations, policies, procedures, standards, specifications & guidelines
- Ability to adjust to changing situations to meet changing program or production requirements
- Ability to work independently
- Adept in the use of Microsoft Word, including mail merge and proficient in use of Excel & Access
Salary : $60,000 - $80,000
