What are the responsibilities and job description for the Administrative Assistant position at Vertical Options Elevator Services?
We’re looking for a reliable and detail-oriented Administrative Assistant to support our team and keep our operations running smoothly. This role covers licensing, data entry, apprenticeship reporting, and general office support. You’ll be the backbone of the office, making sure critical tasks are handled accurately and on time.
What You’ll Do
Licensing & Continuing Education
- Track and manage mechanic licenses, certifications, and continuing education requirements
- Maintain accurate records and provide training materials
- Schedule and coordinate testing, applications, and renewals
Data Entry & Integrity
- Perform data entry and cleanup across multiple systems
- Keep service contract data accurate and current
- Maintain digital and physical filing systems
Apprenticeship Reporting
- Prepare agendas, minutes, and reports for apprenticeship program compliance
- Maintain apprentice records and submit quarterly reports on time
- Coordinate class logistics and assist with applications and testing
Office Operations
- Keep office and common areas organized and stocked
- Answer phones, greet visitors, and support daily office flow
- Handle basic facility coordination
Department Support
- Prepare agendas, notes, and minutes for team meetings
- Assist departments with special projects and deliverables
- Provide consistent administrative support across the company
What We’re Looking For
- Strong organizational and time-management skills
- Accuracy and attention to detail with data entry and reporting
- Ability to handle multiple tasks and deadlines
- Proficient in Microsoft Office and comfortable with business software systems
- A professional and approachable communicator
Why Join Us
- Play a key role in a growing, well-established elevator service company
- Work closely with leadership and technical staff across departments
- Gain experience in licensing, compliance, and apprenticeship program administration
- Stable, full-time position with competitive pay and benefits