Accounts Payable Specialist

Job Summary
We are seeking a detail-oriented and organized Accounts Payable Specialist to join our team. The ideal candidate will be responsible for ensuring the accuracy of financial records and processing all vendor invoices and payments accurately and promptly.

Key Responsibilities:

• Invoice Management: Receive, review, and verify invoices for accuracy and proper authorization before processing. Identify and resolve any discrepancies between purchase orders and invoices.
• Payment Processing: Prepare and process weekly vendor payments including checks, ACH transfers, and wire transfers. Manage deposits made on required purchase orders.
• Vendor Communication: Review and verify Vendor Statements as needed. Respond to vendor inquiries and resolve discrepancies related to invoices and payments. Establish new vendors in accordance with company policies.
• Record Keeping: Maintain accurate and up-to-date records of all accounts payable transactions. Maintain 1099 vendor files for accuracy and up to date W9 s for tax reporting.
• Reconciliation: Reconcile accounts payable transactions and vendor statements to ensure accuracy. Management and reconciliation of multiple credit card accounts.
• Compliance: Ensure compliance with company policies, procedures, and regulatory requirements.
• Expense Management: Review and process expense reports to ensure compliance with company policies.
• Month-End Closing: Support month-end closing activities, including preparing reconciliations and necessary documentation.
• Process Improvement: Identify and suggest improvements to the accounts payable process to enhance efficiency and accuracy.

Qualifications:

• Education: High school diploma or equivalent; Associate Degree in accounting, Finance, or a related field preferred.
• Experience: 1-2 years of experience in accounts payable or accounting experience.
• Skills:
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Problem-solving skills and the ability to handle multiple tasks simultaneously.

Desired Attributes:

• High level of integrity and professionalism.
• Ability to handle sensitive and confidential information.
• Strong analytical and numerical skills.
• Flexibility and adaptability to changing priorities.

Benefits:

• $20-$22
• Health, dental, vision and life insurance options as well as Flexible Spending Account options.
• Retirement savings plan with company match.
• Paid time off.
• Opportunities for professional development and growth.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $20 - $25