What are the responsibilities and job description for the ACCOUNTS PAYABLE SPECIALIST position at Genset Services Inc?
JOB SUMMARY:
The Accounts Payable Specialist is responsible for processing all invoices received for payment in an accurate, efficient, and timely manner. This role plays a critical part in the company's financial cycle and requires liaising with both internal departments and external vendors.
Supervisory Responsibilities:
- None.
Essential Job Functions:
- Receives and processes daily mail and forward to appropriate parties for approvals.
- Receives, and verifies invoices and requisitions for accuracy prior to processing.
- Matches invoices to receiving documents and verifies quantity to agreed pricing and research any variances.
- Verifies name, date, extensions, and footing of invoices.
- Codes invoices for payment processing and entry into the general ledger.
- Prepares batches of invoices for data entry and process checks for distribution.
- Tracks, audits, and reconciles company credit card receipts to statements.
- Files unpaid invoices alphabetically in unpaid file and files paid documents.
- Runs a cash requirement report for Controller approval weekly detailing which invoices are due and pulls invoices to be paid and verify to listing.
- Process checks and/or ACH payments weekly. Verifies that all discounts have been taken.
- Ensures timely and accurate processing of payment transactions.
- Responds to vendor inquiries regarding payment issues or discrepancies.
- Reconciles monthly vendor statements and assists in the month-end closing process when required.
- Collaborates with other departments to ensure bills and invoices are accurate.
- Participates in the month-end closing process.
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Stay up to date with current best practices, trends, and regulations in accounts payable.
- Handles sensitive information in a confidential manner.
- Assists with other accounting projects as needed.
- Performs other duties as assigned.
compliance:
- Operates with the highest level of conduct, integrity, and confidentiality.
- Ensures compliance with GAAP and applicable federal, state, and local regulatory laws and rules.
- Adheres to company policies and procedures.
Skills & Abilities:
- Familiarity with bookkeeping and basic accounting procedures.
- Knowledge of commonly used accounting concepts, practices, and procedures.
- Excellent verbal and written communication skills.
- Possess strong organizational skills with attention to detail.
- Strong interpersonal skills with ability to interact positively with managers, co-workers, and customers.
- Competency in MS Office, databases, and accounting software. Proficiency with at 10-Key calculator.
- Hands-on experience with spreadsheets and financial reports.
- Ability to perform filing and record-keeping tasks.
- High degree of accuracy and attention to detail.
- Ability to identify and troubleshoot problems.
- Excellent mathematical skills and ability to solve simple equations.
- Ability to handle multiple tasks and prioritize work effectively.
Education & Certifications:
- High school diploma or equivalent required.
Experience:
- Minimum three years of experience in accounting related positions required.
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
- Position may be stressful at times.