What are the responsibilities and job description for the Sr. Payroll Contractor position at Vernovis?
Job Title: Sr. Payroll Contractor
Location: Hybrid
Who We Are:
Vernovis is a Total Talent Solutions company that specializes in Technology, Cybersecurity, Finance & Accounting functions. At Vernovis, we help these professionals achieve their career goals, matching them with innovative projects and dynamic direct hire opportunities in Ohio and across the Midwest.
Come join us:
Vernovis is looking for an experienced payroll professional who is confident working in Workday and has hands-on experience processing complex, multi-state payrolls. The ideal candidate understands the nuances of hourly payroll, time and attendance, payroll taxes, deductions, and compliance, and knows how to troubleshoot issues quickly when something doesn’t look right. This person should be detail-oriented, responsive, and comfortable working with tight payroll deadlines while providing strong service to employees and managers. Experience with union or Canadian payroll is a plus, but the biggest priorities are strong Workday experience, multi-state payroll knowledge, and a sense of urgency around getting employees paid accurately and on time.
What You'll Do:
Vernovis does not accept inquiries from Corp to Corp recruiting companies. Applicants must be currently authorized to work in the United States on a full-time basis and not violate any immigration or discrimination laws.
Vernovis provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Location: Hybrid
Who We Are:
Vernovis is a Total Talent Solutions company that specializes in Technology, Cybersecurity, Finance & Accounting functions. At Vernovis, we help these professionals achieve their career goals, matching them with innovative projects and dynamic direct hire opportunities in Ohio and across the Midwest.
Come join us:
Vernovis is looking for an experienced payroll professional who is confident working in Workday and has hands-on experience processing complex, multi-state payrolls. The ideal candidate understands the nuances of hourly payroll, time and attendance, payroll taxes, deductions, and compliance, and knows how to troubleshoot issues quickly when something doesn’t look right. This person should be detail-oriented, responsive, and comfortable working with tight payroll deadlines while providing strong service to employees and managers. Experience with union or Canadian payroll is a plus, but the biggest priorities are strong Workday experience, multi-state payroll knowledge, and a sense of urgency around getting employees paid accurately and on time.
What You'll Do:
- Own the end-to-end processing of bi-weekly and semi-monthly payrolls, primarily supporting approximately 540 hourly employees across 20 states, with additional salaried payroll support as needed.
- Process and reconcile payroll in Workday, including time and attendance, earnings, deductions, direct deposits, garnishments, compensation changes, new hires, terminations, and manual payments.
- Review and audit payroll prior to transmission, identify discrepancies, and take immediate ownership of resolving missed or incorrect employee payments.
- Ensure payroll is processed accurately and in compliance with applicable federal, state, local, and provincial requirements, while coordinating payroll tax activities with the third-party tax provider.
- Reconcile time and attendance information, research variances, and partner with managers to correct timekeeping or scheduling discrepancies before payroll is finalized.
- Maintain payroll-related Workday setup, including earning and deduction codes, tax tables, job and department information, bonus plans, and time and labor configurations.
- Respond to employee and manager payroll questions with a strong sense of urgency, providing clear and accurate resolution to pay, deduction, tax, and timekeeping issues.
- Support payroll audits, reporting, garnishments, accruals, tax notices, workers’ compensation payments, and other recurring payroll compliance activities.
- Document and improve payroll processes, develop standard work and training materials, and help train employees, managers, and payroll team members.
- Support payroll-related projects and organizational changes, including Workday configuration, acquisitions, reorganizations, payroll frequency changes, and process improvements.
- 5 years of hands-on payroll processing experience, preferably within a complex organization supporting both hourly and salaried employee populations.
- Strong Workday Payroll experience is required, including hands-on payroll processing, auditing, troubleshooting, reporting, and maintaining payroll-related information within the system.
- Demonstrated experience processing multi-state payroll, with a strong understanding of the complexities associated with employees working across multiple state and local jurisdictions.
- Strong working knowledge of payroll fundamentals, including time and attendance, overtime, payroll taxes, deductions, garnishments, accruals, manual checks, and payroll reconciliations.
- Experience supporting a sizable hourly workforce and reconciling timekeeping information prior to payroll processing; union payroll experience is a plus.
- Working knowledge of federal, state, and local payroll tax requirements and the ability to effectively partner with a third-party payroll tax provider; Canadian payroll exposure is a plus, not required.
- Strong troubleshooting and problem-solving skills with the ability to quickly identify the cause of a payroll issue and take ownership through resolution.
- High attention to detail and accuracy, with the ability to manage multiple payroll deadlines and confidential employee information in a fast-paced environment.
- Strong Excel skills and experience using payroll data for reconciliations, audits, reporting, and research.
- Strong employee-service and communication skills; CPP certification and Workday configuration or implementation experience are preferred but not required.
Vernovis does not accept inquiries from Corp to Corp recruiting companies. Applicants must be currently authorized to work in the United States on a full-time basis and not violate any immigration or discrimination laws.
Vernovis provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.