Accounts Payable Specialist

This role requires candidates who are currently authorized to work in the U.S. without sponsorship, and C2C arrangements are not accepted. This role is initially on-site and then switches to hybrid.

Please submit your resume and send to recruiters@vsearchgroup.com if you are interested. Thank you!

Summary

The Accounts Payable Specialist is a senior-level position responsible for overseeing the full-cycle accounts payable process, ensuring accuracy, compliance, and efficiency in vendor payments and related financial transactions. This role serves as a subject matter expert for AP operations, provides guidance and support to AP Clerks, and partners with cross-functional teams to improve processes and resolve complex vendor issues. The Accounts Payable Specialist also assists with month-end close activities, audit preparation, and system optimization projects to enhance the AP function.

Essential Functions

• Oversee the day-to-day accounts payable process, ensuring timely and accurate processing of vendor invoices, expense reports, and payment runs.
• Act as the primary point of contact for complex vendor account reconciliations, dispute resolution, and escalated inquiries.
• Review and approve expense reports for policy compliance, appropriate GL coding, and necessary documentation.
• Train and mentor Accounts Payable Clerks on procedures, systems, and best practices.
• Ensure compliance with applicable laws, regulations, and company policies, including 1099 reporting requirements.
• Coordinate and process weekly, bi-weekly, and special payment runs through Tipalti or other payment platforms.
• Prepare monthly AP aging reports, reconcile AP sub-ledger to the general ledger, and research discrepancies.
• Assist with month-end close activities, including accruals, journal entries, and reconciliation of AP-related accounts.
• Partner with operations and other departments to ensure accurate vendor setup.
• Identify and implement process improvements, automation opportunities, and workflow enhancements.
• Support internal and external audit requests by providing documentation, explanations, and reports.
• Maintain vendor relationships to support favorable payment terms and service quality.
• Serve as a backup for AP-related functions when needed.
• Perform other duties as assigned.

Qualifications & Skills

Required

• Minimum of 4–5 years of progressive accounts payable or accounting experience.
• High school diploma or GED equivalent; Associate’s or Bachelor’s degree in Accounting, Finance, or related field strongly preferred.
• Advanced proficiency in Excel and working knowledge of accounting software systems.
• Strong understanding of GAAP principles as they relate to AP.

Preferred

• Experience with Tipalti or similar AP automation platforms.
• Background in healthcare or related industries.
• Knowledge of ERP systems integration.

Knowledge, Skills, and Abilities

• Strong analytical skills with the ability to resolve complex account discrepancies.
• High attention to detail with a focus on accuracy and timeliness.
• Excellent organizational skills; able to manage multiple priorities in a fast-paced environment.
• Exceptional communication and interpersonal skills for vendor and cross-department interactions.
• Ability to train and mentor junior staff effectively.
• Strong problem-solving skills and initiative to improve processes.
• Professional demeanor with a strong sense of ethics and confidentiality.

Work Environment

• Primarily an office-based position with controlled temperature conditions and limited exposure to hazardous substances.
• Noise level in the work environment is typically low to moderate.
• Regular activities include sitting, standing, walking, keyboarding, handling documents, reaching, seeing, talking, and hearing.
• May occasionally be required to stoop, kneel, bend, or crouch.
• Ability to lift and/or carry materials typically weighing less than 20 pounds.
• Finger dexterity required to access, enter, and retrieve data using a computer, calculator, and other office equipment.

The ideal candidate will have strong organizational skills and have an ability to accurately track and record cash flow. This candidate should have experience in maintaining a database of financial information and be able to recognize and solve any problems that may arise. Lastly, where appropriate this candidate will track 1099s and create a report with related information at year end.

Responsibilities

• Review and record invoices from vendors to ensure accuracy in billing
• Process expense reports from employees Identify discrepancies and escalate in appropriate manner
• Have knowledge of approved vendors and policies to avoid paying unauthorized invoices and expenses
• Maintain 1099s and generate report at year end

Qualifications

• Bachelor's degree in Accounting or related field
• 1 - 2 years in accounting or related field
• Strong understanding of General Ledger system and Accounts Payable processing
• Strong organizational, analytical and recording skills
• Detail oriented
• Proficient in Microsoft Office suite

Please submit your resume and send to recruiters@vsearchgroup.com if you are interested. Thank you!