What are the responsibilities and job description for the Administrative Assistant position at Verital Advisory Search?
A Barrington law firm is seeking a dependable and detail-oriented Administrative Assistant to support its attorneys and clients.
This is primarily an administrative and clerical position and would be a strong fit for someone interested in building a stable, long-term career as a legal assistant. The firm is looking for someone who takes pride in staying organized, supporting a team, and helping create a positive experience for clients.
Responsibilities
- File, scan, copy, and organize legal and client documents
- Prepare folders and materials for client meetings
- Enter and organize new client intake information
- Make appointment confirmation and follow-up calls to clients
- Manage calendars and assist with scheduling appointments
- Monitor, prioritize, and respond to emails
- Prepare client binders and document copies following signings
- Scan and securely store signed original documents
- Witness document signings when needed
- Sort and distribute incoming mail
- Prepare and update firm marketing folders
- File original legal documents in storage
- Assist attorneys and team members with additional office support needs
Qualifications
- High school diploma or equivalent required
- Previous experience as a legal assistant, administrative assistant, or in a similar office support role preferred
- Strong organizational skills and attention to detail
- Professional and comfortable communicating with clients
- Dependable, proactive, and willing to take initiative
- Able to manage multiple responsibilities and meet deadlines
Benefits
- Health insurance
- Dental insurance
- Vision insurance
- Paid time off
This is a fully in-office position located in Barrington, Illinois 60010.