What are the responsibilities and job description for the Administrative Assistant position at VERITA TELECOMMUNICATIONS?
Administrative Assistant
Verita Telecommunications Corporation is fast growing telecommunications contractor that specializes in engineering and construction. Our employees are highly motivated and internally driven to succeed. Verita is seeking professionals with a growth mindset that are looking to work in a team atmosphere. Our employees are leaders in their fields and have committed to grow. We are determined to hire candidates with values that fit our culture of leading, growing and working as a team!
JOB SUMMARY:
The Administrative Assistant serves as a primary resource for daily operations and provides administrative and business support to complex area(s), independently.. Requires Admin to work from the office in a full time position. The Administrator is key to keeping daily operations organized and efficient. This role requires a detail-focused professional who can manage competing priorities, meet deadlines, and communicate clearly with both colleagues and external stakeholders.
KEY RESPONSIBILITIES (not comprehensive of all tasks):
- Performs key administrative functions which may include serving as representative of the organizational area.
- Support project teams with administrative tasks, including travel, contractor registration, bonds, permits, and daily reporting.
- Compile and analyze data for invoicing and production reports.
- Assist with documentation, schedules, trackers, audits, invoicing, and production reporting.
- Facilitate communication among team members, management, business units, and stakeholders.
- Attend meetings, take minutes, and manage follow-ups.
- Maintain project files, databases, and records for quick access.
- Aid procurement by obtaining quotes and tracking orders.
- Proactively facilitates and manages administrative functions.
- Supports and coordinates area initiatives.
- Assist New Hires with Onboarding, assists HR with collecting info from local employees.
- Act with a high level of professionalism
- The responsibilities listed are a general overview of the position and additional duties may be assigned
- Other duties as assigned
REQUIREMENTS:
- Must be well organized, flexible and enjoy the challenges of supporting an office of diverse people and programs.
- Must be highly advanced in multitasking
- Excellent communications skills, especially written – email correspondence and documentation are particularly important.
- A “quick study” type of person who learns quickly, is not afraid to ask questions, and is a self-starter
- Must be detail-oriented and able to work well individually and as part of a team, handle pressure and tight deadlines. A strong ability to prioritize and “figure it out.”
- Fluency with Microsoft Excel, Word and email
- Team-oriented and positive attitude
Equal Opportunity Employer, including disabled and veterans.
