Executive Assistant

Company Description

Veolia in North America is the top-ranked environmental company in the United States for three consecutive years, and the country’s largest private water operator and technology provider as well as hazardous waste and pollution treatment leader. It offers a full spectrum of water, waste, and energy management services, including water and wastewater treatment, commercial and hazardous waste collection and disposal, energy consulting and resource recovery. Veolia helps commercial, industrial, healthcare, higher education and municipality customers throughout North America. Headquartered in Boston, Veolia has more than 10,000 employees working at more than 350 locations across North America.

Job Description

Position Purpose: 

Executive Administrative Assistant is responsible for providing administrative and strategic support to VP and General Manager and the Senior Leadership Team. The Executive Administrative Assistant will provide scheduling and other executive support; maintenance of office equipment and the management and maintenance of plan and program documents. The Executive Administrative Assistant will be responsible for ensuring appropriate communication between internal and remote or hybrid employees and field operations regarding administrative matters. They will also provide additional departments with general administrative tasks. The ideal candidate will be experienced in handling a wide range of high-level administrative functions and support related tasks for an operations team and must be able to work independently with little or no supervision.

Primary Duties/Responsibilities: 

• The successful candidate must be motivated and understand the critical value of being trustworthy.
• Provide administrative support to executives and operations management, including pre and post meetings documentation, managing executive and senior leadership schedules, creating and analyzing various reports and correspondence, filing (electronic and physical), answering phones, planning & coordinating conference calls, luncheons, meetings, travel, executive expense reports, etc.
• Train clerical staff and arrange for employee training by scheduling training or organizing training materials.
• Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
• Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
• Assess the urgency and importance of situations and take the appropriate action to determine the necessary level management involvement.
• Provide assistance to the team on an as needed basis.
• Compose correspondence on both routine and complex matters.
• Very minimal travel required.

Qualifications

Education/Experience/Background: 

• High School Diploma/GED is required.
• 7 years of experience as an administrative assistant.

Knowledge/Skills/Abilities: 

• Very high proficiency with Google for Business platform.
• Ability to effectively communicate with Supervisors, Peers, and Stakeholders via phone, written form, e-mail, or in person.
• Ability to establish and maintain interpersonal relationships, creating constructive and cooperative working relationships with others and maintaining over time.
• Ability to get information through observing, receiving, and otherwise obtaining from all relevant sources.
• Excellent written, verbal and interpersonal skills and ability to professionally interact with diverse internal and external groups.
• Strong analytical and problem solving skills with attention to details and ability to review materials for accuracy.
• Excellent time management and organizational skills.

Required Certification/Licenses/Training: 

• Notary or ability to become one.
• Professional Administrative Certification of Excellence (PACE) or the ability to obtain.
• Certified Project Manager (CPM) or ability to become one.

Additional Information

Benefits: Veolia’s comprehensive benefits package includes paid time off policies, as well as health, dental, vision, life insurance, savings accounts, tuition reimbursement, paid volunteering and more. In addition, employees are also entitled to participate in an employer sponsored 401(k) plan, to save for retirement. Pay and benefits for employees represented by a union are outlined in their collective bargaining agreement.

We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.