What are the responsibilities and job description for the Executive Assistant position at Topeka Rescue Mission?
Are you highly organized, adaptable, and passionate about using your administrative gifts to make a real difference? The Topeka Rescue Mission is seeking a dedicated Executive Administrative Assistant to serve as the right hand to our Executive Director and support the Executive Team in leading our ministry with excellence.
In this vital role, you’ll help keep our mission running smoothly by managing communications, organizing meetings, coordinating schedules, and ensuring our leadership team is equipped to serve effectively. Every detail you manage helps advance the work God is doing through TRM — caring for those in need and showing the love of Christ in action.
- Serve as the primary point of contact and trusted representative for the Executive Director.
- Manage calendars, schedule meetings, conferences, and travel arrangements.
- Prepare meeting materials, correspondence, and reports with accuracy and discretion.
- Support ministry-wide communication and media coordination.
- Attend events with the Executive Director to assist with setup, documentation, and follow-up.
- Track projects and compile monthly data reporting for strategic analysis.
- Protect confidentiality and maintain professionalism in every interaction.
- Collaborate across departments to ensure smooth operations and a spirit of teamwork.
- Bachelor’s degree preferred, but not required.
- 3–5 years of administrative experience supporting leadership-level roles.
- Experience managing multiple calendars and booking travel.
- Exceptional organization, attention to detail, and problem-solving skills.
- Strong written and verbal communication abilities.
- Proficiency with Microsoft Office (Word, Excel, PowerPoint).
- A self-starter who can adapt quickly and work independently.
- A servant-hearted team player who embodies grace, humility, and professionalism.
Additional Requirements
- Valid Kansas Driver’s License.
- Ability to lift up to 30 lbs and participate in outreach or event activities as needed.
At the Topeka Rescue Mission, you’re not just taking a job — you’re joining a calling. Here, your work matters eternally. Every email, calendar, and meeting you coordinate helps advance a mission of hope and transformation. If you feel called to use your administrative gifts to serve the Lord through meaningful work that impacts lives daily, we’d love to hear from you.
Apply Today:
Visit TRMonline.org/jobs for a full job description and to apply!