Executive Assistant to Chief Executive Officer

I’m looking for a highly organized, proactive, and detail-oriented Executive Assistant to support myself and our team directly in managing our fast-growing businesses. This is a hybrid primarily work from home in person position for someone who is reliable, structured, and enjoys creating order out of chaos.

About Me: https://www.linkedin.com/in/ethankingofficial/

You’ll help with scheduling, communication, personal organization, task management, and occasional in-person support for content days and errands. This role is perfect for someone who enjoys organization, productivity, and being a key part of a fast-paced and fun environment.

This is not a corporate desk job, it’s dynamic, fast-paced, and perfect for someone who wants to grow inside a high-performance entrepreneurial environment.

Responsibilities:

Manage and maintain daily calendar

Plan and organize work blocks, calls, content filming, and meetings

Sort, filter, and respond to emails/messages

Document organization (Google Drive, ClickUp, Notes)

Prepare daily briefs and priorities

Set reminders and ensure deadlines are met

Business Operations

Coordinate with internal team (sales, operations, editors, coaches)

Collect daily/weekly updates from team members

Summarize reports and filter important info

Assist with onboarding tasks and small operational projects

Prepare basic documents, meeting notes, and reminders

Content & Creative Support

Assist during filming days (camera prep, lighting, setup support)

Help organize content ideas, schedules, and media folders

Help with small creative tasks (scripts, outlines, checklists)

Keep gear, studio space, and schedules organized

Personal & Lifestyle Management

Schedule appointments (doctor, dentist, haircut, car, etc.)

Run occasional errands (mail, pickup, returns)

Help maintain organization in home office/studio

Assist with travel planning, packing lists, and logistics

What I’m Looking For:

You might be a great fit if you’re:

Extremely organized and detail-oriented

Naturally proactive - you take initiative before asking

Calm, reliable, consistent, and punctual

Good with communication and writing

Comfortable working in both remote and in-person settings

Strong at planning, structuring, and problem-solving

Able to handle a fast-paced entrepreneurial environment

Looking for long-term stability with room to grow

Bonus points if you:

Love organization, planners, structure, productivity

Have experience with personal assisting, admin, or operations

Are comfortable around cameras/content creation

Are local to Austin/Lago Vista area

Requirements:

18

Valid driver’s license (for errands)

Must be able to come in-person 1–3 times/week

Strong English grammar communication skills

Highly organized and reliable

Comfortable with technology (Google Calendar, Drive, basic task apps)

Professional, respectful, and trustworthy with sensitive information

Schedule:

Flexible, but typically:

Monday-Friday availability

3-5 hours/day

Occasional weekend or evening tasks if needed (rare)

Some days fully remote, some in-person

Compensation:

this is a growth-based position, so compensation starts respected to the amount of workload, if we mutually decide this is a long-term good fit, tasks will increase as compensation and eventually transition into a full-time position!

starting comp is as follows:

$18–$25/hr depending on experience

Performance raises available after 60–90 days

Potential transition to full-time role as company grows.

Room for advancement into Operations, Project Management, or Creative Coordination

Would love to hear from you if you think you can nail this position!