What are the responsibilities and job description for the Executive Assistant to Chief Executive Officer position at Cristcot?
About the Company
We are seeking a full-time, on-site Executive Assistant in Austin, TX who brings exceptional judgment, steadiness under pressure, and an unwavering sense of ownership. In this role, you will serve as a trusted partner to the CEO, navigating high-priority initiatives, complex scheduling needs, cross-functional operations, and sensitive, confidential matters with precision and maturity. Your work will directly influence the organization’s ability to scale, ensuring the CEO remains focused on the most critical priorities while key projects and teams operate with clarity and momentum.
About the Role
You will work in close partnership with the CEO and senior leadership, collaborating broadly across the organization to support key priorities. You will also engage with investors, board members, consultants, healthcare providers, and other external partners, representing the company with professionalism, clarity, and discretion.
Responsibilities
- Manage and protect the CEO’s calendar, ensuring priorities are maintained, conflicts are resolved, and follow-ups are completed across teams
- Arrange complex domestic and international travel, including managing last-minute changes and handling urgent issues independently, even during off-hours
- Coordinate investor and board meetings; prepare agendas, take minutes, and organize materials with meticulous attention to detail
- Lead and track cross-functional projects; monitor timelines, deliverables, and accountability across departments
- Assist with process improvements and strategic initiatives to support organizational scalability
- Serve as a liaison between the CEO and internal or external stakeholders with clear, timely communication
- Manage and safeguard confidential information with discretion and sound judgment
- Provide occasional personal support while maintaining trust and professionalism
- Create and improve organizational systems and workflows to increase efficiency
- Identify and resolve problems proactively, gradually taking on decision-making responsibilities as trust and familiarity with the executive’s preferences grow
- Contribute positive energy and a steady, collaborative presence in high-pressure or unpredictable situations
- Continue learning new tools, systems, and processes to better support the CEO and the organization
Qualifications
- A minimum of Associate’s degree required; Bachelor’s degree preferred.
- 5 years supporting senior executives with combined experience in executive assistance and project or operations management
- Experience managing competing priorities, shifting deadlines, and high-volume demands
- Advanced proficiency in Microsoft Office Suite, Zoom, Teams, and similar platforms
- Biotech, pharma, or tech experience is advantageous but not required
- Onsite availability in Austin, TX, Monday through Friday
- Ability to travel up to 10%
Required Skills
- High level of integrity, discretion, and emotional intelligence
- Proven ability to work independently without daily direction while supporting a high-demand executive
- Strong communication skills and the ability to build trust through reliability and professionalism
- Positive presence, strong interpersonal judgment, and the ability to bring steadiness to fast-changing situations
- Commitment to continuous learning and improving internal processes
- Comfort working across multiple departments and leading project execution
- Ability to stay composed, organized, and solutions-oriented under pressure
Preferred Skills
- Experience in biotech, pharma, or tech environments