Executive Assistant to Chief Executive Officer

Executive Assistant to the CEO

Reports to: Chief Executive Officer

Employment Type: Full-Time

Location: Remote. East Coast Time (ET) alignment is required. Preferred locations include New York, NY, Washington, DC, and Austin, TX. This role will occasionally require travel.

Salary Range: $70,000 – $85,000 annually, commensurate with experience

About the Role

We are looking for a highly organized, proactive Executive Assistant to provide dedicated support to our CEO. This is not a traditional gatekeeper role — we’re looking for someone who takes true ownership of the CEO’s time and attention. You will be the operational backbone behind how our CEO shows up every day: inbox zero is a standard, not a goal, and every calendar invite has a purpose.

If you thrive on structure, love a well-maintained inbox, and feel personally satisfied by a perfectly optimized day, this role was written for you.

This role operates within a publicly traded company environment. The Executive Assistant will be exposed to material non-public information (MNPI) and is expected to maintain the highest standards of confidentiality and discretion in accordance with securities laws and company compliance policies. Prior experience supporting executives at a public company is a strong plus.

Key Responsibilities

Inbox Management (Primary Focus)

• Own the CEO’s inbox end-to-end — triaging, flagging, filing, following up, and closing loops daily
• Apply a consistent, methodical system to ensure nothing falls through the cracks and the CEO’s attention is directed only to what requires it
• Draft and send responses on the CEO’s behalf with appropriate voice and judgment
• Identify and flag emails requiring direct CEO oversight, clearly surfacing context and recommended next steps so decisions can be made quickly
• Actively follow up with the CEO on flagged items to confirm they have been reviewed, actioned, or delegated — nothing gets lost in the handoff
• Maintain near-zero inbox at all times; create and enforce organizational systems (labels, folders, filters) that make this sustainable

Follow-Up Management

• Own all open follow-ups across email, meetings, and outstanding commitments — both inbound and outbound
• Maintain a living tracker of pending items, due dates, and responsible parties, proactively nudging internal and external stakeholders as needed
• Close loops on the CEO’s behalf where appropriate, and escalate when a response or decision is overdue
• Ensure no commitment, request, or time-sensitive thread goes unresolved

Calendar & Scheduling

• Manage a complex, fast-moving calendar across multiple time zones
• Schedule, confirm, and prepare the CEO for all meetings — including briefing documents and relevant context in advance
• Proactively protect focus time and anticipate scheduling conflicts before they arise
• Coordinate with internal teams and external stakeholders to align schedules efficiently

Public Company & Compliance Support

• Support logistics for board meetings, including preparation and distribution of board materials in coordination with the General Counsel or Chief of Staff
• Coordinate with the Investor Relations team on scheduling, communications, and materials as needed
• Handle all sensitive communications and documents with awareness of SEC disclosure obligations, quiet periods, and information barrier policies
• Exercise strict judgment around the handling of MNPI — knowing what to share, with whom, and when

Executive Support

• Prepare agendas, meeting notes, and follow-up action items
• Handle travel logistics including itineraries, accommodations, and ground transportation
• Manage competing priorities with poise, escalating when necessary
• Serve as a trusted point of contact between the CEO and internal/external stakeholders

What We’re Looking For

• 3–5 years of experience as an Executive Assistant, ideally supporting C-suite leadership
• Prior experience in a publicly traded company environment strongly preferred; familiarity with MNPI protocols, quiet periods, and board-level confidentiality is a meaningful advantage
• Demonstrated ability to manage a high-volume inbox with rigor and consistency — please be ready to describe your system in the interview
• Exceptional written communication skills; ability to write clearly and professionally on someone else’s behalf
• Strong judgment in distinguishing what can be handled independently versus what requires CEO attention
• High emotional intelligence and discretion — you will be privy to sensitive, market-moving information
• Strong command of calendar and email tools (Google Workspace or Microsoft 365)
• Calm under pressure, self-directed, and detail-obsessed
• Ability to anticipate needs before they’re voiced

Compensation & Benefits

The salary range for this role is $70,000 – $85,000 annually, commensurate with experience and qualifications. Final compensation will be determined based on the candidate’s background and the needs of the organization.

How to Apply

If you are interested in this opportunity, please send your resume to HR@alphacompute.ai. We look forward to hearing from you.

What Success Looks Like

In your first 90 days, you will have established a sustainable inbox management system, built a living follow-up tracker that the CEO trusts completely, and become the person our CEO relies on to stay focused, organized, and on time — every day. You handle sensitive information with total discretion, nothing falls through the cracks on your watch, and the CEO never has to wonder about the status of an open item.