Executive Assistant

We are seeking a highly organized, mature, and detail‐driven Executive Assistant / Personal Assistant to support a driven executive involved in real estate development, construction, and the management of multiple personal properties. 

This is a high‐trust, high‐expectation role that blends executive and personal administrative support with hands‐on bookkeeping and financial tracking responsibilities. The successful candidate must demonstrate precision, discretion, consistent follow‐through, and the ability to operate confidently in a fast‐paced environment where accuracy matters. 

This is not a CPA, accountant, or advanced accounting role. However, practical bookkeeping experience is required and will be actively used. 

Key Responsibilities 

Executive & Personal Assistant Support 

• Provide day‐to‐day administrative and personal assistant support to the executive 

• Manage calendars, appointments, deadlines, and reminders across multiple priorities 

• Anticipate needs and ensure tasks are followed through to completion 

• Maintain organization across personal and business matters 

• Support day‐to‐day operations to keep everything on track 

Bookkeeping & Financial Tracking (Hands‐On) 

• Track expenses and payments related to personal and property finances 

• Maintain clean, accurate, and well‐organized financial records 

• Ensure financial data is current and review‐ready at all times 

• Work comfortably in QuickBooks and Excel for tracking and reporting 

• Handle financial information with strict confidentiality and discretion 

Documentation & Records Management 

• Prepare and organize documentation related to:  

• Loans 

• Property purchases 

• Financial and legal records 

• Maintain filing systems that are accurate, structured, and audit ready 

• Handle sensitive financial and legal documents with professionalism and care 

 
Required Qualifications (Must‐Have) 

Professional Fit 

• High level of professionalism, discretion, and reliability 

• Comfortable working in a fast‐paced, high‐expectation environment 

• Proactive, resourceful, and very detail‐oriented 

• Able to take direction and feedback without defensiveness 

• Mature, steady, and dependable work style 

Organization & Administration 

• Strong organizational and time‐management skills 

• Proven ability to keep administrative work accurate, structured, and up to date 

• Consistent follow‐through on tasks and priorities 

• Ability to manage multiple responsibilities without losing track 

Bookkeeping & Financial Tracking 

• Hands‐on bookkeeping experience  

• Experience with:  

• Expense and payment tracking 

• Maintaining accurate financial records 

• Keeping records clean, current, and review‐ready 

• Comfortable using QuickBooks and Excel for everyday tracking 

Communication 

• Excellent English (written and spoken) 

• Clear, professional, and effective communicator 

• Comfortable communicating with vendors, professionals, and internal stakeholders