Administrative Assistant

Elevate Office Operations with Velair!

We are seeking a detail-oriented and highly organized Administrative Assistant to support daily office operations, ensure accuracy of key administrative and compliance functions. This position plays an essential role in supporting both internal team members and residents while maintaining a professional, efficient, and welcoming office environment.

Work Schedule: This is a full-time, in-office position with standard hours of Monday through Friday, 8:00 AM to 5:00 PM. Occasional flexibility may be required for office needs or emergencies.
Hourly Pay Range: $26.00 - $29.00 per hour, based on experience.
Location: Minneapolis, MN
Annual Clothing Allowance: $200 per year to be used at the Velair Clothing Store within the designated shopping period.

Employee Benefits

Paid Time Off: 15 days of PTO, 9 paid holidays, and 2 floating holidays.
Retirement & Insurance: 401(k) with company matching, medical, dental, vision, life, and disability insurance.
Additional Perks: Referral bonuses, supplemental compensation, and professional development opportunities.

Essential Duties and Key Responsibilities

• Serve as the main point of contact for the Meridian office, including coordinating meetings and scheduling vendors for repairs.
• Manage daily office needs such as office supplies, coffee and dishwasher maintenance, and incoming/outgoing mail.
• Monitor shared inboxes including Velair Grievances, Velair Training, Velair Reasonable Accommodation, and Info@Velair.
• Serve as the onsite office Notary.
• Process check requests and assist in updating marketing materials.
• Perform other administrative duties as assigned to support community operations and property management teams.
• Maintain accurate resident ledgers (HAP and Non-HAP) by month-end (training provided).
• Prepare and send renewal and recertification notices (120-day, 90-day, and 60-day) to Housing Authorities and residents.
• Monitor and update market rents in Yardi (training provided).

About You

To succeed in this role, you should possess the following skills and attributes:

• Previous administrative experience; background in accounting, bookkeeping, or compliance preferred.
• Strong interpersonal, written, and verbal communication skills.
• Proficient with Microsoft Word, Excel, Outlook, and Windows operating systems.
• Yardi software experience preferred.
• Ability to handle multiple priorities with accuracy and professionalism.
• Valid driver’s license and ability to travel locally as needed.
• Ability to lift up to 30 pounds and perform occasional property walk-throughs.

Education & Experience

Required:

• High school diploma or equivalent
• Prior administrative experience

Preferred:

• 1–3 years in administrative support, bookkeeping, accounting, or compliance
• Yardi software experience
• Notary certification (or willing to obtain)

Additional Requirements

• Valid driver’s license and ability to travel locally as needed.
• Ability to lift up to 30 pounds and conduct occasional property walk-throughs.
• Personal cell phone required for business use (monthly reimbursement provided).

Physical Requirements

• Ability to lift up to 30 pounds.
• Primarily indoor office work, occasional outdoor or on-site responsibilities as needed.

About Us:

At Velair, our mission is to "delight residents and communities by providing exceptional homes and service." Our success is not only measured financially but also by the longevity of our employees, the warm reception from the communities we serve, and the satisfaction of residents who choose Velair as their home.

The Velair Way defines how we serve, grow, and succeed together. It’s a philosophy rooted in both our people and our processes, reflecting our company’s character in everything we do.

We believe in educating, encouraging, and empowering our team members. We support work-life balance, maintain an open-door policy, offer mentorship programs, and provide endless opportunities for learning and advancement. If you're hard-working, reliable, energetic, and fun-loving, we’d love to have you join our team!

Employee Testimonial: “Once you work for Velair, you never want to leave. Everyone who works for Velair is part of the Velair family. There is such a strong support system in everything we do. This is the first company that I have worked for where I truly feel valued.” – Current Property Manager

Equal Opportunity Employer Statement: Velair is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Ready to Grow With Us?

Apply today and support Velair’s mission of providing exceptional service to our residents and communities!