What are the responsibilities and job description for the Administrative Assistant position at Exclusive Property Management Inc?
We are a growing property management company committed to responsive communication, reliable operations, and high-quality service for homeowners, board members, vendors, and residents. As we expand our services in the Twin Cities area, we are looking for a detail-oriented Administrative Assistant to support our day-to-day operations.
The role is manly in office with some occasional remote flexibility.
What You’ll Do
- Serve as the first point of contact
- Monitor and manage email, phone calls, and online inquiries in a timely and professional manner.
- Coordinate scheduling of maintenance work orders and vendor appointments.
- Maintain organized digital and physical records, documents, meeting minutes, and association files.
- Support monthly financial processes (invoice collection, receipt filing, record updates — basic bookkeeping support; no advanced accounting required).
- Help draft and distribute newsletters, notices, and other communications for HOAs.
- Track follow-ups, tasks, and deadlines to ensure smooth operations.
- Perform general office tasks including data entry, scanning, filing, and preparing correspondence.
- Provide additional administrative support to property management staff as needed.
What We’re Looking For
- Previous experience in administrative support, office work, or customer service is preferred.
- Strong written and verbal communication skills.
- Excellent organizational skills and strong attention to detail.
- Comfortable learning and using digital tools (e.g. Microsoft Office).
- Able to prioritize tasks and work independently in a fast-paced environment.
- Professional, friendly, and service-oriented.
- Experience in property management or real estate is a plus (but not required).
What We Offer
- Competitive compensation plus eligibility to earn commissions and bonuses
- Competitive Paid Time Off and holidays
Job Type: Full-time
Pay: $19.00 - $23.00 per hour
Benefits:
- Flexible schedule
- Paid time off
Work Location: In person
Salary : $19 - $23