What are the responsibilities and job description for the Global Partnerships Activations - Coordinator position at Vegas Golden Knights?
This role will coordinate and execute integrated partnership activations spanning:
- Sponsorship activation and fulfillment
- Game day and special event experiences
- Partner servicing and relationship management
- Activation logistics and vendor coordination
As a vital member of our partnerships team, the coordinator will ensure seamless execution of partner commitments and contribute to exceptional partner experiences across all teams and venues. This is an exciting opportunity to help deliver world-class partnership activations for a growing sports and entertainment platform in one of the world's most dynamic markets.
Key Responsibilities:
Partnership Activation & Fulfillment
- Manage the day-to-day activation and servicing for a portfolio of assigned partnership accounts for the Vegas Golden Knights
- Ensure contractual sponsorship elements (gameday and non-gameday assets) are fulfilled, executed properly, and tracked for all assigned VGK partners
- Coordinate activation timelines, deliverables, and logistics across the Vegas Golden Knights, Henderson Silver Knights (AHL), Vegas Knight Hawks (IFL), City National Arena, America First Center, Lee's Family Forum, T-Mobile Arena and any future facilities the organization develops in the region
- Serve as primary point of contact for assigned partners regarding activation setup, event logistics, and day-of-event coordination
- Collaborate with internal department stakeholders and associate vendors to ensure contracted sponsor assets are executed seamlessly
- Oversee setup and breakdown of partner activations, displays, and branded experiences at games and events
- Maintain detailed activation calendars and tracking systems to ensure no deliverable is missed
Event Planning & Game Day Support
- Support partner programming on Game Days and Event Days – on-site asset fulfillment, gameday hosting, Business Alliance Events, etc.
- Plan and execute partner hospitality experiences, including suite visits, meet-and-greets, on-ice experiences, and VIP access
- Coordinate special events for partners such as viewing parties, appreciation events, and exclusive experiences
- Attend contracted appearances, commercial shoots, etc. as needed at sponsor's business, community service event and/or other specified locations
- Manage venue logistics for partner activations including space allocation, permits, and facility coordination
- Work closely with catering, security, and facility operations teams to ensure seamless event execution
- Develop event timelines, run-of-show documents, and staff briefings for partnership activations
Partner Servicing & Relationship Management
- Build and develop client relationships and maintain an ongoing understanding of each partner's business and competitive environment
- Conduct regular check-ins with partners to review activation performance and gather feedback
- Respond promptly to partner requests, questions, and concerns with professionalism and solutions-oriented approach
- Bring new and compelling ideas to current partners whenever possible (i.e., value add and upsell opportunities)
- Create value-driven mid-season and/or end-of-season recaps and track asset valuation for all assigned partnership accounts
- Prepare post-activation recaps including photos, metrics, and fulfillment documentation
Administrative & Operational Support
- Maintain comprehensive partnership activation database and fulfillment tracking systems using CRM tools
- Manage partner asset requests including tickets, parking, merchandise, and branded materials
- Coordinate with creative team on partner signage, graphics, and branded collateral production
- Process invoices and track activation budgets in collaboration with finance team
- Prepare presentations, recaps, and reports for partnership sales and leadership teams
- Support partnership proposals by providing activation ideas, event photos, and case studies
- Handle a high volume of detail-oriented partner agreements and projects with precision and organization
Vendor & Supplier Coordination
- Source and manage relationships with external vendors for activation elements (décor, AV, promotional items, etc.)
- Obtain quotes, negotiate pricing, and manage vendor contracts within approved budgets
- Oversee vendor setup, execution, and breakdown at events
- Ensure all vendor deliverables meet brand standards and partner expectations
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.