What are the responsibilities and job description for the Accounts Payable (AP) Specialist position at Vector Force Development?
About the Opportunity
Vector Talent Solutions is seeking a detail-oriented Accounts Payable Specialist to support one of our customers, a highly respected contractor delivering critical electrical and infrastructure projects nationwide. This role is essential to the accuracy and integrity of financial operations and supports high-volume, project-based accounting functions. The ideal candidate demonstrates strong attention to detail, excellent communication skills, and the ability to work effectively in a fast-paced environment.
Position Overview
The Accounts Payable Specialist supports the customers accounting and administrative teams by processing, auditing, and managing vendor invoices and expense documentation. This position plays a key role in ensuring accurate, timely payments and proper financial controls across multiple departments and projects.
Key Responsibilities
Ensure proper coding and accurate entry of vendor invoices into a large ERP system.
Coordinate with internal departments regarding invoice coding, approvals, and processing requirements.
Maintain vendor files, including new vendor setup and assisting with conversion to electronic payment methods.
Research outstanding invoices and reconcile vendor statements.
Process and review expense reports for assigned field personnel, ensuring receipts are attached, expenses are coded correctly, and submissions meet deadlines.
Monitor and route incoming invoices through mail and shared accounts payable inboxes.
Provide supporting documentation for internal and external audits as required.
Respond to vendor and employee inquiries regarding invoices, charges, and payment status.
Collaborate with internal teams to resolve invoice discrepancies and payment issues.
Support month-end close activities and special accounting projects as needed.
Perform additional administrative and accounting-related duties as assigned.
Minimum Qualifications
Strong attention to detail with a high level of accuracy.
Comfort working with numbers, financial data, and invoice-driven processes.
Ability to communicate effectively across departments in a fast-paced environment.
Strong problem-solving skills with the ability to prioritize tasks and meet deadlines.
Proficiency with Microsoft Outlook, Word, and Excel.
Experience working within a large ERP system preferred.
Ability to work independently and collaboratively as part of a team.
Willingness to work overtime during month-end close or special projects when required.
Preferred Qualifications
Degree in Accounting, Finance, Business Administration, or a related field, or equivalent professional experience.
Experience supporting construction, infrastructure, or project-based organizations.
Familiarity with enterprise accounting systems, including JD Edwards, is beneficial.
Provided Benefits (Through the Customer)
Medical, dental, and vision insurance.
Retirement savings plan with company-sponsored options.
Paid time off and paid holidays.
Life and disability insurance offerings.
Employee assistance programs and wellness resources.
Additional voluntary benefits based on employee choice.
Why Work Through Vector Talent Solutions
Opportunity to support a highly regarded contractor serving critical infrastructure needs nationwide.
Professional and transparent communication throughout the recruiting process.
Guidance and advocacy from an experienced recruiting team.
Direct placement with a company known for stability, safety, and long-term career opportunities.
Pay range
Based on experience