What are the responsibilities and job description for the Office Administrator position at Vector Electrical Contractors?
Job Summary
We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be the backbone of our daily operations, ensuring the smooth and efficient functioning of the office environment. Your energetic approach and attention to detail will help foster a productive workplace, support team members, and enhance overall office management. This paid position offers an exciting opportunity for someone with strong administrative skills, excellent communication abilities, and a passion for creating a welcoming and well-organized office atmosphere.
Duties
- Manage front desk responsibilities with professionalism
- Operate multi-line phone systems, directing calls accurately and courteously while maintaining excellent phone etiquette
- Oversee calendar management, scheduling appointments, and maintaining accurate records of commitments
- Handle data entry tasks using Microsoft Office, Google Workspace, and QuickBooks for bookkeeping and record keeping
- Maintain organized filing systems—both physical and digital—to ensure quick access to important documents
- Provide exceptional customer support by addressing inquiries promptly and professionally in person or via phone or email
- Assist with clerical tasks such as proofreading documents, preparing proposals, and managing correspondence to ensure accuracy and clarity
Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools for effective office management
- Ability to be self-sufficient and take initiative in office management
- Strong organizational skills with the ability to multitask efficiently
- Excellent verbal and written communication skills
- Experience with office management software such as QuickBooks or similar accounting tools is preferred
- Demonstrated proficiency in data entry, filing, proofreading, and maintaining detailed records
- Exceptional customer service skills combined with professional phone etiquette and courteous demeanor
- Ability to manage time effectively while prioritizing tasks to meet deadlines
- Previous experience as a receptionist or administrative assistant is valued; experience in the trades is advantageous
Join us as an Office Administrator where your energy fuels our success! Bring your expertise in office operations, your passion for organization, and your dedication to excellent service!
Pay: $22.00 - $26.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
Salary : $22 - $26