What are the responsibilities and job description for the Office Administrator position at Hartwig Exhibit & Display?
Job Overview
Hartwig Exhibit & Display is a Wisconsin-based company that designs, constructs, and services custom trade show exhibits. For 100 years, we’ve built a reputation for figuring things out, building it right, and delivering on time.
We are seeking an organized and detail-oriented Office Administrator to support our daily operations and serve as a key communication link between clients, account executives, project managers, warehouse personnel, and vendors.
This role requires strong time management skills, the ability to handle multiple priorities simultaneously, and a commitment to accuracy and professionalism. The ideal candidate will take ownership of administrative tasks while supporting the overall success of the team.
The Office Administrator is responsible for answering incoming calls, processing orders, preparing load lists and shipping paperwork, maintaining internal records, and assisting with a variety of administrative functions that support project execution and daily operations.
This position works closely with project managers, account executives, warehouse personnel, and accounting to ensure information is properly documented, communicated, and organized.
This position is eligible for health care benefits, paid time off, profit sharing, and participation in the Company's 401(k) plan.
Hours: Monday – Friday, 8:00 AM – 5:00 PM
Requirements
- High school diploma required; college degree or administrative training preferred
- Strong written and verbal communication skills
- Excellent organizational and multitasking abilities
- Ability to work independently and manage multiple priorities
- Strong attention to detail and accuracy
- Advanced computer proficiency, including Microsoft Office applications
- Professional phone and customer service skills
- Ability to work effectively in a fast-paced environment
- Self-motivated and dependable
- Experience in office administration, customer service, or clerical work preferred
- Experience with shipping documentation, order processing, logistics, or project-based businesses is a plus
Job Responsibilities
- Answer and direct incoming phone calls
- Manage office supply inventory and place orders as needed to ensure the office remains stocked and operational
- Process production orders and enter information into company systems
- Prepare load lists, shipping paperwork, and related documentation
- Maintain and organize internal paperwork, records, and filing systems
- Assist project managers and account executives with administrative tasks
- Support accounting and operations with administrative requests
- Perform data entry and maintain accurate company records
- Additional responsibilities may be assigned
Work Location: In person
Job Type: Full-time
No agency calls or emails, please!
Pay: $22.00 - $25.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
- Paid time off
Application Question(s):
- Are you proficient with Microsoft Office, including Outlook, Word, and Excel?
- Have you ever answered and directed incoming phone calls in a professional office environment?
- Do you have experience preparing shipping paperwork, load lists, or logistics-related documents?
- Are you comfortable working in a fast-paced environment where priorities may change throughout the day?
- This role requires consistent attendance and punctuality. Are you able to reliably meet a Monday–Friday, 8:00 AM – 5:00 PM schedule? If no, please explain.
Work Location: In person
Salary : $22 - $25