Executive Assistant to CEO & Founding Attorney + COO

Executive Assistant to CEO & Founding Attorney COO

Miami, Florida | Full-Time | In-Office

We are seeking a highly organized, proactive, and professional Executive Assistant to provide high-level support to the CEO & Founding Attorney and COO of a fast-paced and growing law firm. This role is ideal for someone who thrives in dynamic environments, anticipates needs, manages competing priorities effectively, and maintains a high level of professionalism and discretion.

Key Responsibilities

• Manage executive calendars, meetings, and scheduling priorities.
• Coordinate communications and follow-ups on behalf of leadership.
• Prepare reports, presentations, and executive materials.
• Coordinate travel, logistics, meetings, and events.
• Provide executive administrative and personal support as needed.
• Handle confidential information with professionalism and discretion.
• Support leadership with operational and organizational tasks.

Qualifications

• Minimum of 3 years of experience in similar executive support roles.
• Strong organizational, multitasking, and communication skills.
• Ability to work in a fast-paced environment and adapt to changing priorities.
• High level of professionalism, accountability, and confidentiality.
• Proficiency in Microsoft Office and scheduling platforms.
• Ability and availability to travel to other states as needed.
• Flexibility for occasional evening availability for both professional and personal matters.
• Valid driver’s license and reliable transportation preferred.

Compensation & Position Details

• Full-time, in-office position based in Miami.
• Occasional evening availability and travel required.
• Mileage reimbursement provided for approved driving responsibilities.
• Bonus Based on KPIS & Performance
• Salary range: $55,000 – $75,000 annually, depending on experience and qualifications

Benefits

• Health insurance
• Paid time off

Work Location: In person