What are the responsibilities and job description for the Administrative Assistant - (DocuSign, Concur, SAP) position at VARITE INC?
VARITE is looking for qualified Admin Assistant in Ridgefield, CT.
WHAT THE CLIENT DOES?
A global, research-driven pharmaceutical company that focuses on developing innovative medicines in areas such as human pharmaceuticals, animal health, and biopharmaceutical contract manufacturing.
WHAT WE DO?
Established in the Year 2000, VARITE is an award-winning minority business enterprise providing global consulting & staffing services to Fortune 1000 companies and government agencies. With 850 global consultants, VARITE is committed to delivering excellence to its customers by leveraging its global experience and expertise in providing comprehensive scientific, engineering, technical, and non-technical staff augmentation and talent acquisition services.
Job Title: Admin Assistant
Location: Ridgefield, CT - Hybrid 3 days a week onsite. The first two weeks will need to be fully onsite (except Fridays)
Contract Duration: 24 months
Pay Rate Range: $26.66 - $28.57/hr on W2
HERE’S WHAT YOU’LL DO
Duties:
- Provides administrative support for specific tasks within a specified department or departments. Support may include data entry, coordination of conference rooms and meetings, travel arrangements, records retention and file management, inputting and tracking purchase orders, and invoices through the internal system, ordering and managing departmental supplies, expense report reconciliation, training class support, and general staff support.
- Performs all Company business in accordance with all regulations and Company policy and procedures. Demonstrates high ethical and professional standards with all business contacts and BIPI employees in order to maintain the Company's excellent reputation within the medical and pharmaceutical community.
Skills:
- Proficient in MS Word, Excel, powerpoint, and Outlook.
- Excellent written and verbal communication skills.
- Strong attention to detail and organizational skills.
- High degree of initiative, accountability, accuracy, problem solving ability and follow-up skills.
- Strong customer service skills and the ability to maintain confidentiality.
- SAP (In particular for PO creation - Ariba)
- Concur
- Docusign
Education:
- Bachelors Degree and 2-5 years of experience
SOME ADDITIONAL INFORMATION:
- Group in Human Pharma (operations), supporting marketing, training, market intelligence, omnichannel. Supporting sales teams.
- 250 ppl in the team, only 3 admins. Very busy. Capacity is very stretched.
- Doesn’t need an admin assigned to a specific leader, 3 admins will continue to do that, this person will support the admins.
- Filing, PO’s, creating reports, putting stuff through Docusign.
Mandatory top 3 skills:
Ariba, Docusign, Invoice tracking through SAP, flagging any anomalies, filing expense reports, flight booking or hotel booking detail-oriented, excel, Microsoft office suite.
BENEFITS:
We offer a comprehensive benefits package designed to support the health, well-being, and financial security of our employees and their families. Eligible employees may receive:
- Health Insurance: Medical, dental, and vision coverage
- Retirement Plans: Participation in a company-sponsored retirement savings plan.
- Legal Service Plans: Offering access to attorneys for legal advice and representation.
If this opportunity interests you, please respond by clicking on EasyApply.
Know someone who would be perfect for this role? Refer to us and if they are hired, you could be eligible for our employee referral bonus! Help us grow our team with top talent from your network.
VARITE is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
Salary : $27 - $29