Administrative Assistant

Position Title: Admin Assistant - Hybrid

Work Location: Ridgefield, CT 06877

Assignment Duration: 24 Months

Work Arrangement: Hybrid - 3 days a week. The first two weeks will need to be fully onsite (except Fridays).

Position Summary: Provides administrative support for specific tasks within a specified department or departments. Support may include: data entry, coordination of conference rooms and meetings, travel arrangements, records retention and file management, inputting and tracking purchase orders, and invoices through the internal system, ordering and managing departmental supplies, expense report reconciliation, training class support, and general staff support.

Background & Context: Supporting operations in Human Pharma, including marketing, training, market intelligence, omnichannel, and sales teams. This role will support the existing admin team in a large group of 250 people with stretched capacity.

Key Responsibilities:

• Provides administrative support for specific tasks within a specified department or departments.
• Support may include: data entry, coordination of conference rooms and meetings, travel arrangements, records retention and file management, inputting and tracking purchase orders, and invoices through the internal system, ordering and managing departmental supplies, expense report reconciliation, training class support, and general staff support.
• Performs all our organization's business in accordance with all regulations and our organization's policy and procedures.
• Demonstrates high ethical and professional standards with all business contacts and our organization's employees in order to maintain our organization's excellent reputation within the medical and pharmaceutical community.
• Onsite requirement is flexible, targeting once a week.

Qualification & Experience:

• Proficient in MS Word, Excel, PowerPoint, and Outlook.
• Excellent written and verbal communication skills.
• Strong attention to detail and organizational skills.
• High degree of initiative, accountability, accuracy, problem solving ability and follow-up skills.
• Strong customer service skills and the ability to maintain confidentiality.
• Experience with the following software: SAP (In particular for PO creation), Concur, Docusign.
• Bachelors Degree and 2-5 years of experience.

Applicant Notices & Disclaimers

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At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws.