What are the responsibilities and job description for the Student Affairs Specialist position at Vanguard Group Staffing, Inc.?
The Program Specialist/Academic Affairs Assistant will provide administrative support and general coordination of day-to-day office operations including providing customer service, maintaining schedules, coordinating meetings, general bookkeeping, and other administrative support tasks.
Responsibilities and Duties Include:
- Responsible for collecting and processing member Tuition Assistance and Continuing Education applications.
- Liaise with colleges about student enrollment and invoices for scholarship and tuition vouchers.
- Manage calendars, schedule appointments, meeting, workshops and other program activities.
- Coordinate logistics for career counseling, student employment services, tuition assistance and other offered programs.
- Greet visitors, answers phones, respond to inquiries, and resolve issues.
- Perform a wide variety of administrative tasks including data entry and the drafting, editing, and revision of letters, reports, and other materials.
- Provide support to new students; ensuring completion of applications, scheduling interviews, following up on missing information or documents, and creating and sending letters of acceptance.
- Review, enter and submit expenses for reimbursement/payment.
- Assist with processing scholarships and student aid requests.
- Schedule and confirm appointments and maintain calendar.
Qualifications:
- Bachelor’s degree in education, counseling, human/social service, healthcare or related fields required
- Minimum two (2) years' experience working in adult education, training or workforce development required
- Intermediate skill level in Microsoft Word, Excel and PowerPoint preferred
- Working knowledge in healthcare education programs, adult education, and/or labor management training organization’s operation preferred
- Ability to maintain strong relationships with staff and all stakeholders
- Understanding of training or workforce development principles, best practices in case management, coaching and educational/career pathways
- Ability to maintain confidential information and handle sensitive issues
- Excellent verbal and written communication skills
- Excellent presentation, facilitation and customer service skills
- Detail orientated and ability to handle multiple projects in a fast-paced environment with tight deadlines, while working under pressure
- Ability to work flexible hours including evenings and weekends required
Salary : $25 - $35